Job Details
Job Location
Spokane Valley, WA
Salary Range
$24.00 - $26.99 Hourly
Description
Summary : Position provides administrative support to the Service Center / or Department in the areas of billing, collections, customer service, purchasing, report generation and analysis, inventory control, payroll, shipping and receiving.
Depending on the department or Service location, administrative duties may vary.
Essential Functions : Tasks that must be performed by the person in this job. Reasonable accommodation(s) may be requested to enable individuals to perform the essential functions.
- Ability to continually be organized, multitask, work under pressure / deadlines, in a positive and professional manner.
- Back up time entry including prevailing wage rates and intent and affidavits
- Greet and provide service to customers by phone; answer, route, and manage incoming phone calls / questions in a professional and courteous manner.
- Provide administrative support including preparing and sending documents, this could include reports, data entry, presentations and other admin tasks.
- Perform accurate and fast data entry to record payroll hours / billable hours, product & service orders, sales, work orders, purchases, subcontractor / vendor / customer invoices.
- Manage and balance petty cash and billable vs. payroll hours (work in progress reports).
- Generate, print, analyze, and resolve issues from reports about sales, purchases, expenses, customer accounts, invoiced but not billed, inventory, etc.
- Manage and order parts, office supplies, restock other office and inventory items.
- Review and manage subcontracts and customer purchase orders in order to set up new jobs.
- Other duties as assigned.
Other Functions : Tasks that may or may not be performed by the person in this job.
Receive incoming / prepare outgoing shipments; route to appropriate department / ship via appropriate carrier.
Filing or other duties may be assigned.
Qualifications
Education and / or Experience :
High School diploma or general education degree (GED); or 1-year related experience and / or training; or equivalent combination of education and experience;
previous experience in dispatching, office management, bookkeeping, collections, or billing is preferred.
- Ideal candidates will have experience with NetSuite & Paycom software.
Office Administrator
Manage and order parts, office supplies, restock other office and inventory items. High School diploma or general education degree (GED); or 1-year related experience and/or training; or equivalent combination of education and experience; previous experience in dispatching, office management, bookke...
Office Administrator/HR Manager
Office Administrator/HR Manager. This is a full-time position working in our beautiful Spokane office. With offices serving the Greater Seattle, Spokane, and Coeur d'Alene areas, we continue to exceed expectations in all aspects of landscape design and construction. Facility and equipment management...
Office Administrator/Receptionist
Local Spokane wealth management company is looking to add a skilled office administrator/receptionist to their team. Track and replace office supplies as necessary to avoid interruptions in standard front office procedures. Assist with general office tasks as needed. Experience as a Receptionist, Fr...
Administrative Assistant 1 - Nurse-Family Partnership - CH
Come advance your professional career as an Administrative Assistant 1 with the Spokane Regional Health District!. Performs administrative support for the Nurse-Family Partnership (NFP) program. ...
Senior System Administrator
As a Senior Systems Administrator, you’ll tackle exciting challenges, deliver impactful solutions, and have the opportunity to influence technological infrastructure and operational procedures significantly. ...
Executive Administrative Assistant
Job Title: Executive Administrative Assistant. Managing a complex calendar with attention to accuracy, timeliness and ensuring the schedule aligns with executive's priorities and commitments. Must have ability to analyze and respond appropriately to emerging priorities to ensure that the executive i...
Executive Administrative Assistant
Reporting to the CEO, HumanPoint is hiring an Executive Administrative Assistant to help advance HumanPoint's mission of empowering individuals and organizations to achieve their highest potential. This position will lead administrative functions for the CEO and HumanPoint by scheduling for clients ...
Administrative Assistant
Agility Partners is seeking a qualified Administrative Assistant to fill an open position with a Fortune 15 company based in the greater Seattle area. This role offers the exciting opportunity to support a large studio of several hundred individuals, including employees, vendors, and interns, by pro...
Assistant Director, Law Career Services Office - Careers
Oversee office’s response times and work with Director to assure high quality product and timeliness in office’s document review process. Department: Law Career Services Office. Work Schedule: Standard office hours are Monday – Friday, 8:00 AM – 5:00 PM. Job Purpose: Assists with the direction of th...
Systems Administrator
Systems Administrator to administer, develop,run tests on, implement, and maintain operating systems and relatedsoftware. Administers developsruns tests on implements and maintains operating system and relatedsoftware. Troubleshoots andresolves software operating system and networkingproblems. Sched...