Gilliatte General Contractors, Inc. is looking for a Project Manager Administrative Assistant to provide admin support to the project management team.
This position will work for multiple Project Managers and requires the ability to multi-task. This candidate must exercise initiative and discretion in setting priorities to carry out all assignments.
Skills required :
- Proficient in Microsoft Office Applications
- Experience with construction submittal processes preferred
- Detail-oriented and organized
- Switchboard Skills (as needed when receptionist away from desk)
- Excellent time-management and the ability to prioritize tasks
- Overachieving attitude and enhanced work ethic
- Experience with AIA (American Institute of Architects) contracts / software preferred
- Excellent verbal and written communication skills
- Knowledge of general construction industry
- Ability to meet deadlines
- Ability to work in stressful situations
Job Description Detail
Duties will include :
- Coordinate and support all areas of the project from start up to closeout
- Create, track, and manage flow and distribution of submittals
- Prepare the project closeout documentation
- Preparation and revision of construction contracts, including owner change orders and other related documents as directed by the project management team
- Preparation of subcontractor contracts, purchase orders and change orders
- Preparation and distribution of RFI’s to architects, owners, subcontractors, and superintendents
- Distribution of ASI's to Subcontractors, and superintendents
- Project database information entry
- Preparation of owner / subcontractor progress meeting minutes
- Maintain job file records
- Fielding telephone calls
- Filing
- Other tasks as assigned
Job Type : Full-time
Benefits :
- 401(k) with matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance Schedule :
- 8-5pm
- 8-5pm
- Monday to Friday
Experience :
construction administration : 2 years (Preferred)
Work Location :
One location
Work Remotely :
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