Construction Office Marketing and Project Coordinator Assistant

Job Description

Job Description

Construction Office Marketing and Project Coordinator Assistant

We are seeking an office Marketing and Project Coordinator Assistant to join our team! You will be responsible for;

Qualifications

• 1 year of relevant experience
• High school diploma or equivalent
• Ability to multi-task, have strong attention to detail, organizational skills, and time management skills to ensure all established deadlines are achieved
• Ability to foster relationships with customers, owners, subcontractors, and vendors
• Demonstrates strong data entry skills with accuracy
• Self-starter and able to work in a fast-paced, team-oriented environment
• Has passion, energy, persistence, positive attitude, and enthusiasm
• Proficient in Microsoft Windows, Word, EXCEL, Power Point
• Able to identify a need, remove the barriers, and know-how to make things happen

Responsibilities

Marketing Assistance :

• Business Development : Identifying and pursuing new business opportunities for the general contracting company. This involves researching potential clients, building relationships, and developing proposals to secure new projects.
• Bid Management : Assists in the preparation and submission of bids and proposals for construction projects. This includes coordinating with the estimating and project management teams to ensure that all bid requirements are met.
• Client Relationship Management : The marketing department works closely with the project management and client services teams to maintain strong relationships with existing clients.

This involves regular communication, gathering feedback, addressing concerns, and identifying opportunities for additional projects or referrals.

Gather Project Information : Collect all relevant project details, specifications, and requirements that were part of the awarded project.

This includes information on scope, timeline, budget, client preferences, and any other specific project parameters.

• Project Transfer : Reviews and verifies the accuracy and completeness of the project information before transferring it to the project coordinators.
• Team Leadership : Leading and managing a team of construction professionals, including site supervisors, subcontractors, and other personnel.

Providing guidance, mentoring, and support to ensure effective teamwork and high-quality project execution.

Project Coordinating Assistance :

• The Project Coordinator assistant supports the project coordinators as they manage the execution of the construction projects
• The role coordinates activities and processes associated with the project
• The Project Coordinator assistant is responsible for overseeing day-to-day tasks and supporting everyday administrative duties
• Assists with construction projects working closely with the Project Team from inception to closeout
• Assists with the coordination of acquiring required permits and deposits
• Attends Client meetings
• Communicates with subcontractors and vendors for subcontracts, proposals, Requests for Information ( RFI’s ), change orders, billings, submittals, long lead items, and materials procurement
• Coordinating with project team; compiles project information to create and issue weekly client project reports
• Establishes and fosters positive long-term relationships with clients and subcontractors
• Issue Purchase Orders to the project team
• Maintain a timecard with accurate project information daily
• Maintain project logs RFI’s, submittals, rental, labor, and change order
• Maintain subcontractor list
• Maintains and updates project documents
• Order materials and various project-related items as requested by the Project Manager / Superintendent
• Orders temporary facilities, including storage containers, dumpsters, restrooms, equipment, and laborers
• Requests and assembles project close-out documents from subcontractors
• Upon project completion, archives project documents
2 days ago