Administrative Assistant (MF)

Position : Administrative Assistant

Apply (by clicking the relevant button) after checking through all the related job information below.

FLSA : Part-time, Non-exempt

Reports to : Director of Administration

Location : San Francisco, CA

Start Timeframe : Metta Fund seeks to have an individual in place as soon as possible

Compensation : This position offers competitive compensation

Apply to : Please submit a cover letter and resume to [email protected], with subject Applying for Administrative Assistant.

No phone inquiries please.

Metta Fund is a private foundation that identifies, advocates for, and invests in high-quality and innovative organizations to improve the health for all in San Francisco, particularly its aging population and those who are furthest from access and opportunity.

Essential Duties and Responsibilities :

• Serve as the initial face of the foundation, including greeting visitors and answering and screening telephone calls.
• Manage Metta Fund’s Community Room calendar, and complete database entry in Salesforce for Community Room reservations and grant-related activities.
• Prepare Community Room for meetings, orient users on equipment usage, handle breakdown and cleanup after meetings; serve as a liaison to Community Room users by answering any questions they have and processing paperwork.
• Event planning for Board, Executive and Programs, including but not limited to sending out invitations, set-up, and food ordering.
• Create and manage invitation list for events using Salesforce database, online invitations and other electronic tools.
• Take staff meeting notes, and transcribe notes for distribution.
• Assist in preparing Board meeting materials and uploading into BoardEffect system.
• Provide administrative support for foundation staff, including any special projects designated by the CEO, photocopying, collating, scanning, mailing, scheduling, and filing documents.
• Handle incoming and outgoing correspondences such as U.S. mail, email, i.e. Metta info email.
• Set up meetings, conference calls and webinars as needed.
• Maintain office staff calendar.
• Maintain a clean reception area, Community Room, supply room, and kitchen.

Qualifications and Requirements :

• At least 3 years of administrative experience required.
• Associate’s or Bachelor’s degree recommended.
• Strong computer skills, including maintaining a database. Proficient with Windows, Microsoft Office (Word, Excel, Outlook, PowerPoint, Access), Salesforce / foundationConnect, BoardEffect.
• Experience with list management processes and tools.
• Excellent attention to detail and ability to manage multiple ongoing tasks.
• Excellent written and verbal communication and interpersonal skills.
• Work independently and take initiative in decision-making and problem-solving.
• Working collaboratively as part of a small team.

Metta Fund is equal opportunity employer. All applicants will be considered for employment without attention to race / ethnicity, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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