Legal Billing Specialist

Our client, a prominent law firm, is seeking a Billing Specialist for their Roseland, NJ office. This is a hybrid position, in-office Tuesday Thursday, remote Monday and Friday.

The Billing Specialist will handle the complex client billing and large portfolios of client matters.

Salary range is $75,000 - $85,000

Job Description :

• Responsible for complete ownership of the billing cycle for designated portfolios of client matters.
• Establishes, fosters, and maintains professional and collaborative relationships with attorneys, business services personnel, and clients to ensure compliance with both attorney and client specifications;

manages all billing processes from engagement to bill posting with tact and diplomacy.

• Reviews outside counsel guidelines and client agreed rates to ensure preparation of bills in accordance with the same.
• Prepares work in process and bills according to alternative fee arrangements with accuracy; ensures fee arrangement is in line with the client’s outside counsel guidelines, monitors fee caps, tier discounts and matter budgets;

escalates and proposes solutions when potential issues might occur (delayed billings, exceeding fee cap, etc.).

Coordinates the prebill to final bill process; ensures Billing Partners receive accurate prebills and they return their prebills in a timely manner.

Submits finalized bills / eBills in the appropriate template format by adhering to attorney and client specifications. Ensures final bills have been submitted to the client and are posted in financial system.

Collaborates with the eBilling Specialist regarding new client and matter eBilling set-ups. Collaborates with the Client Onboarding Manager to update appropriate fields of client information, according to client billing guidelines.

Takes accountability for successful submission and troubleshooting issues. Proactively follows-up on the acceptance and timely payment of eBills.

Communicates directly with partners, their assistants and clients as requested, including following-up on ebilling revision and contacting clients as needed.

Concisely communicates arrangements with Billing Partners and clients regarding their matters; provides clients with requested information on any special billing.

Responds to all inquiries relating to same in a timely manner.

Responds to inquiries relating to billing and payment information; recommends solutions based on billing trends relating to realization;

prepares ad hoc reports upon request.

Establishes effective back-up support processes (cross-training and knowledge transfer) to ensure seamless support for all portfolio matters;

ensures adequate coverage when out of office.

Participates in continuous improvement of processes for own portfolio and for the Revenue group by offering constructive recommendations and solutions, proposals, streamlined processes, and actively solving issues.

Skills, Knowledge, and Abilities :

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Law firm accounting software experience, such as Aderant, is preferred.
• Basic accounting and math skills to perform billing and reporting tasks.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Ability to communicate effectively with lawyers, business services employees, and peers
• Strong organizational and management skills and an ability to prioritize and complete simultaneous projects with minimal supervision.
• Experience in working independently, within cross-functional teams, in a collaborative, professional environment.
• Ability to meet deadlines and work well under pressure.
• Ability to prepare accurate and detailed work product.
• Excellent critical thinking skills and problem solving in addition to perform the essential functions of the job.
• Exercises good judgment and decision making in performing essential function of position.

Education, Certifications and / or Experience :

• Bachelor’s degree in Accounting, Finance or Business discipline preferred
• Minimum three years dedicated specialized billing, collections or account management experience
• Law Firm or professional services background preferred
• Hands-on experience performing complex accounting analysis
10 days ago