Admissions Coordinator

Job Description

Job Description

POSITION OVERVIEW

Silicon Valley International School (INTL) is seeking a highly motivated Admission Coordinator who will support the Admission Team in managing the enrollment process.

The school aims to attract, enroll, and retain a diverse, dynamic, and mission-centric student population from Preschool through Grade 12.

The successful candidate will be an energetic, enthusiastic, knowledgeable, flexible team member who is internationally-minded, has a strong connection to bilingualism and / or bilingual education, and has a background in similar institutions sustaining a diverse multicultural, bilingual, or multilingual community is preferable.

The Assistant Coordinator reports to the Chief of Enrollment Management.

Candidates must be collaborative team players with outstanding organizational, interpersonal, and communication skills to develop a culturally competent admissions approach.

Successful candidates demonstrate emotional intelligence, having genuine empathy for prospective families, and an awareness of the needs and sensitivities of parents, students, faculty, staff, and administrators to benefit enrollment and retention strategies.

Experience in admission and / or private / independent schools is a benefit.

This role is classified as full-time exempt. The salary range is dependent upon related work experience and academic attainment.

It is based on an annual salary of salary of $58,656 to $85,000

ABOUT SILICON VALLEY INTERNATIONAL SCHOOL (INTL)

Since its founding in 1979, the school has long been committed to excellence in bilingual education. INTL stands as the premiere preschool to 12th grade bilingual International Baccalaureate World School on the West Coast, singular in its offerings of multiple immersion programs (French, German, Mandarin) and an English track with language acquisition for grades in upper school (6-12).

The school embraces a thoughtful, nimble, and creative approach to educating young people for international and cultural competency.

It carefully and well balances its commitments to tradition and innovation, understanding the value of a student-centered bilingual education within a dynamic international community.

Silicon Valley International School is accredited by the following : Western Association of Schools and Colleges, National Association of Independent Schools, California Association of Independent Schools, Ministère de l’Éducation nationale (French Ministry of Education), and is a recognized International Baccalaureate World School authorized to provide the Primary Years, Middle Years, and Diploma Programmes.

PRIMARY RESPONSIBILITIES

• Coordinates the distribution of all inquiries (email, phone, Hubspot, Ravenna)
• Correspond daily with interested parties and prospective applicant families in a timely, confidential, and professional manner (track correspondence in Ravenna and Hubspot)
• Manages admission events calendar (including tours, student visits, and parent interviews), step status for applicants on Ravenna (including a weekly update of the dashboard), and registration links via Calendly and Ravenna
• Track Responsible for tracking event attendance and registration for all admission and retention events
• Manage, track, and maintain immunization records for students K-12 - submit yearly reports to CDPH
• Track transcript requests for students applying out and submit report cards, transcripts, and forms to external schools as requested
• Provides support to the College Counselor in the production of transcripts for senior class
• Coordinates the planning, implementation, and scheduling of materials, supplies, and refreshments for both on-campus, off-campus, and virtual internal and external events.

Which can include but are not limited to :

• open houses,
• campus tours,
• visiting other local schools,
• information sessions,
• Independent school fairs,
• student assessment days,
• student visit days,
• new family welcome events
• Advise prospective families on the requirements and steps of the admission process
• Support the implementation of retention events / activities for current students and families l (Grades PK to K and 5 to 6)
• Manage and update enrollment status via Blackbaud / internal student information platform
• Ensures follow-up communications with families and responds to information requests
• Contribute to the management of admission statistics and response to annual surveys, including DASL, BADA, BAAD, and act in a collegial manner with BADA and BAAD Consortium member schools.
• Manages the collection and maintenance of vaccine / medical records of all K-12 students and reports to local state and county officials.
• Manages the list of outgoing students and ensures timely submission of INTL school records to schools on behalf of outgoing applicants.
• Establish and maintain positive relationships with area educational constituencies, organizations, associations, etc., including area schools, preschools, consultants, admissions directors, and organizations, and create networking opportunities.
• Contribute to the mission and standards of Silicon Valley International School (INTL) by supporting the recruiting and retention of students / families who will benefit from the school’s exceptional bilingual program and contribute to the school community.
• Represent Silicon Valley International School to the school's local and international prospective families, successfully communicating INTL’s mission, vision, and brand.
• Understands the school's and bilingual programs' culture and climate and is sensitive to economic, cultural, and other issues present in the enrollment process.

QUALIFICATIONS / SKILLS

• A bachelor’s degree
• Two to Five years of experience in education, preferably in admissions and / or independent schools
• Bilingual skills a plus (French, Chinese, German, and / or Spanish)
• Experience with online platforms such as Microsoft Office, Google, Calendly, Blackbaud, Ravenna, and Hubspot, a plus
• Able to synthesize and present complex enrollment data in a clear and concise manner
• Exceptional emotional intelligence and interpersonal skills - highly motivated, quick learner, self-starter, flexible, team player
• Ability to manage and prioritize competing demands, projects, and responsibilities simultaneously
• The ability to work collaboratively with other community members within a multicultural setting
• Outstanding oral and written communication skills
• Ability to work on weekends / evenings as needed

WORKING CONDITIONS

• This position is a full-time, exempt position
• Requires independent travel between multiple school sites
• Tasks will involve extended periods of time at a keyboard or desk
• Sensory requirements : some tasks require

Compensation and benefits

Our compensation is based on educational attainment and relevant work experience. The salary range for this position for the 2024-25 school ranges from $58,656 to $85,000.

This position is categorized as an administrative staff member; we are therefore pleased to offer the following benefits package, which includes the following :

• Employer-paid medical, dental, and vision insurance for the employee only for certain plans
• Employer-paid short-term & long-term disability, life insurance, and employee assistance program
• An accrual of up to six weeks of days of paid time off
• Paid sick leave eighty (80)-hours equivalent or ten (10) calendar days per fiscal year
• Eight School holidays- per the school year calendar
• 403 (b) retirement plan

Silicon Valley International School is committed to a policy of equal employment opportunity for all applicants and makes merit-based employment decisions.

INTL prohibits discrimination based on race, color, ancestry, national origin, ethnicity, religion, age, sex, sexual orientation, physical or mental disability, genetic characteristics or information, marital status, military or veteran status, or any other characteristic protected by law.

INTL will afford equal employment opportunities to all qualified applicants and employees as to all terms and conditions of employment, including, without limitation, hiring, training, promotion, compensation, transfer, discipline, and termination.

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