Administration - Administrative Assistant
Administration - Administrative Assistant
Raleigh, NC, USA Req #1324 Tuesday, April 30, 2024
Impact Fire Services is seeking an Administrative Assistant to support the Office Manager in our Raleigh, NC location. We are looking for an individual who is efficient and comfortable being a member of a team.
The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position.
The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.
Primary Job Responsibilities :
- Maintaining a consistent work pace to bill Construction / Service customers
- Attend billing meetings and report on daily / weekly numbers
- Manage workflow ensuring that deadlines are met and work is completed correctly
- Assist with collections on outstanding invoices
- Answering phone calls and email messages
- Provide customer support as needed
- Upload paperwork to compliance & billing portals as needed
- Attend weekly department meetings
- Implement and monitor programs as directed by management, and see the programs through to completion
Required Skills :
- Administrative Assistant experience
- Strong background in Construction / Service Billing, Accounts Receivable and collections
- Current use of MS Office Suite (Word, Excel) in a proficient manner
- Ability to analyze and revise operating practices to improve efficiency
- Detail oriented and comfortable working in a fast-paced office environment
- Exceptional communication skills
- Superior organization skills and dedication to completing projects in a timely manner
- Be available to work Monday-Friday 8a-5pm in office.
Other Required Capabilities :
- Knowledge of scheduling software such as Service Trade, Inspect Point and / or various billing and compliance portals is a plus but not required.
- Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, customers, and others at all times
- Problem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.
- Strong interpersonal / communication skills
- Detailed oriented and demonstrate a high degree of accuracy when performing daily data entry
Other details
- Pay Type Hourly
- Raleigh, NC, USA
Administration - Administrative Assistant
Administration - Administrative Assistant. Impact Fire Services is seeking an Administrative Assistant to support the Office Manager in our Raleigh, NC location. Administrative Assistant experience. The ability to multi-task, while maintaining complex schedules and managing administrative support, i...
Administrative Assistant I_NE-NSC_101-Administration
High school diploma or required, with supplemental secretarial or administrative courses preferred, and. ...
Nursing Assistant I + Clerical (Clinical Support Tech I) - Critical Care Unit Hillsborough
One (1) year of clerical or customer service experience and six (6) months of related nursing assistant experience, which may include a nursing assistant course or an equivalent combination of education, training and experience. One (1) year of clerical or customer service experience and six (6) mon...
Office Manager
Proven experience as an Office Administrator, Office Manager, or similar role. The ideal candidate will be responsible for ensuring the smooth operation of our office by providing administrative support, managing office supplies, and assisting with various tasks to improve overall efficiency. Manage...
Office Administrator
Our client, a high-end commercial real estate development company, specializing in creating signature buildings for retailers and restauranteurs, is searching for an Office Administrator to join their team. The Office Administrator will be responsible for overseeing accounting, payroll, HR, and admi...
Executive Assistant
Monday - Friday; On Site, no hybrid or remote days.Medical, Dental, Vision, 401k with 4% match and more! .This position will work directly with the CEO of the organization, acting as their right hand and go to resource! .Travel and scheduling travel, travel logistics .Communication with stakeholders...
Office Manager
As part of Metabolon’s growing operations, we are seeking an Office Manager to be an integral part of the team. In this position, you will play a crucial role in overseeing the day-to-day operations of our RTP office, ensuring efficiency, productivity, and a positive working environment. Coordinates...
Office Administrator and Bookkeeper
The Construction Office Coordinator will be responsible for coordinating administrative tasks, managing office operations, and providing support to the construction team. This is a full-time on-site role for a Construction Office Coordinator at Cornerstone Foundation Repair and Waterproofing located...
Administrative Assistant
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.Handle and coordinate active calendars.Ensu...
Remote Executive Assistant
Associate's Degree, Bachelor's Degree, or a minimum of 5 years experience as an Executive Assistant to C-level executives. Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our US-based Virtual Ass...