Physician Recruitment Coordinator

JOB SUMMARY

The Physician Recruitment Coordinator supports the growth of the UT Health East Texas system by assisting the in-house physician recruiter with the logistics of the recruitment process to result in the successful placement of physician candidates.

MAJOR RESPONIBILITES / DUTIES / CRITICAL TASKS

• Develops and maintains working knowledge of the health system and regional communities in order to assist with candidate inquiries.
• Works with the in-house physician recruiter to profile positions and develop practice opportunity descriptions. Attends Physician Recruitment Committee meetings, as needed.
• Maintains a current list for position openings and provides monthly updates or as needed by the system. Maintains a weekly status list of all candidates on active searches.
• Assist the in-house physician recruiter with candidate interview process, as needed to include telephone coordination and confirmation with both the candidate and the client.
• Assembles and distributes all collateral materials for physician recruitment.
• Assists the in-house physician recruiter with the facilitation of the site visit for the physician candidate and spouse / significant other.

This may include but is not limited to making arrangements for travel, lodging, meals, and welcome gift, developing itineraries for physician and spouse / significant other and providing transportation, as needed.

• Develops and maintains an effective working knowledge of local physician employment agreements, employment process, offer packages, compensation and benefits to answer candidate questions as needed.
• Establishes high reach work objectives, personally tracks and reports on performance.
• Provides input, as needed, into the physician recruitment budget. Manages costs effectively, audits and submits expenses for approval and payment.
• Works with the in-house physician recruiter to assist the marketing, regional development and physician recruitment teams to fully develop a high impact, local physician website.

Assists in the design, order, stocking of physician recruitment literature, packets, and brochures, as needed.

• Continually develops and improves upon processes, procedures, policies and techniques to recruit physicians. Maintains up to date knowledge and compliance with federal and state fair employment laws and guidelines.
• Assists with the documentation needed for the completion of the credentialing process, as needed. This may include but is not limited to references, background check, license verification and other screening as needed.
• Assists with candidate reimbursement process for incidental expenses incurred by candidate or spouse.
• Assist with the physician relocation, as needed.
• Participates in other duties and responsibilities as assigned in order to recruit and retain physicians.
• Other duties as assigned.

ACCOMPANYING KNOWLEDGE / SKILLS / ABILITIES AND COMPETENCIES

• Demonstrated marketing and public relations skills with the ability to communicate clearly and professionally to present practice opportunities in a positive manner.
• Excellent verbal and written communication skills, including superior grammar and proofreading skills.
• Excellent interpersonal skills with the ability to engage at all levels of the organization. Demonstrate a professional and adaptable demeanor with internal and external clients, including administrators, physicians, peers, and support staff.
• Exhibit a high energy level, and demonstrate the ability to work as a team, with flexibility in work habits to schedule and meet the needs of the medical staff.
• Proven track record of excellent customer service skills.
• Ability to multi-task, planning and prioritizing a large volume of detail-oriented work in accordance with changing deadlines.
• Ability to work with minimum supervision, set priorities, and follow through to accomplish results.
• Strong computer technology skills including, but not limited to, Microsoft Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to conduct internal research in an efficient, productive manner.
6 days ago