Administrative Assistant II- Peoria, AZ

Job Description

Job Description

Salary : $31,296-51,984 D.O.E.

POSITION : Administrative Assistant II

EMPLOYER : Student Choice High School- Peoria

SUPERVISOR : Primary- Principal; (District Oversight- Administrator for Leadership & Accountability)

FLSA STATUS : Exempt

TERMS OF EMPLOYMENT :

• Salary varies based on placement within the Non-Certified Compensation Schedule (pay range between $31,296-51,984 depending on directly related work experience and / or level of education).
• Full Time employment equivalent to 12 Months / 225 work days (Work Calendar A).

ADDITIONAL INFORMATION :

• Full Time employees receive benefits to include :
• Participation in ASRS (Arizona State Retirement System);
• Medical, vision, and dental coverage;
• $250 monthly, employer-paid contribution to an HSA account;
• Short-term disability coverage;
• $50,000 Term Life Insurance policy;
• Paid time off includes ten PTO days, thirty-four paid holidays, and five additional vacation days
• For positions outside Maricopa County, travel and overnight stay could be required for participation in district-level, onsite professional development, training, and meetings at designated locations within the Greater Phoenix area.

Compensation will be provided for travel, food, and lodging).

JOB SUMMARY : The role of an Administrative Assistant II at Student Choice High School serves alongside leadership and staff as a champion for students needing wrap-around services and an alternative pathway to their high school diploma.

This is a dynamic individual that understands alternative education and who strongly advocates for under-privileged and under-served youth and young adults.

• Utilizing the National Alternative Education Association’s Exemplary Practices as the standard for excellence, the Administrative Assistant II promotes and enhances the overall mission, vision, and culture of the organization;
• engages in professional development and program evaluation with all stakeholders to foster continuous improvement; adheres to all policies and procedures benefiting the success of the organization and all stakeholders;

performs tasks in the development and continuous implementation of a high school program, which promotes the educational well-being of each student in the school.

ESSENTIAL DUTIES & RESPONSIBILITIES :

• Manages the daily operations of the School Front Office.
• Provides customer service by responding to requests for information from parents, students, staff, and / or the general public;

and communicates District policies and procedures.

• Enters a variety of information into databases, spreadsheets, and / or other related computer-based programs.
• Files a variety of information related to activities in the assigned area of responsibility.
• Opens, date stamps, and distributes incoming mail; and processes outgoing mail.
• Compiles routine, standardized reports from applicable database(s) and / or records; distributes reports to appropriate individuals.
• Prepares a variety of routine correspondence and / or form letters.
• Oversees enrollment, withdrawals, and student records.
• Enters and manages student daily attendance.
• Manages the Student Information System to include course scheduling, grades, student demographics, and attendance.
• Ensures records integrity for district and state level auditing.
• Collaborates with the Central Enrollment Team and Registrar Team.
• Supports clerical needs of Site Administrator.
• Supports the philosophy, core values, mission and vision of Student Choice.
• Works as part of a collaborative District / Campus team and projects collegiality and ability to inspire trust.
• Performs all other duties as assigned.

SKILLS (position requirements at entry) :

Providing customer service; Operating a computer and related software applications; Filing; Keyboarding;

Operating modern office equipment; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc.

sufficient to exchange or convey information and to receive work direction.

QUALIFICATIONS : Minimum :

Minimum :

• High School Diploma or G.E.D.
• One-year general office or basic customer service experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Desirable :

Bilingual - Spanish and English.

LICENSING REQUIREMENTS :

Must have or be able to obtain an IVP Fingerprint Clearance Card.

PHYSICAL REQUIREMENTS :

Positions in this class typically require : reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing and repetitive motions.

Light Work : Exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or negligible amount of force constantly to move objects.

The use of arm and / or leg controls requires exertion of forces greater than that for sedentary work.