Office Technician Contract - Secondary

The job

of Office Technician Contract is done for the purpose / s of providing secretarial support to school site; establishing and maintaining records;

compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources.

Essential Functions

• Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
• Assists in developing master schedules for the purpose of ensuring student course and class size requirements are accurate.
• Attends department and / or in-service meetings for the purpose of conveying and / or gathering information required to perform functions.
• Collects payments for a variety of events (e.g. fines, fees, and fund raisers, etc.) for the purpose of completing transactions and / or securing funds.
• Compiles a variety of data (e.g. Student Educational Occupation Plans, calendars, work orders, budget reports, specialized reports, student records, etc.

for the purpose of preparing reports or processing requests, making recommendations and / or preparing information for assigned administrator.

Coordinates assigned projects and / or activities (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.

for the purpose of completing activities and / or delivering services in a timely manner.

Maintains a variety of manual and electronic documents files and records (e.g. a variety of site processes; student transcripts, purchase orders, advisory lists, work orders, time sheets, expense reimbursement requests, etc.

for the purpose of providing up-to-date information and / or historical reference in accordance with established administrative guidelines and legal requirements.

• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Monitors student behaviors (e.g. in hallways, auditorium, etc.) for the purpose of maintaining a safe and positive learning environment and secure facility.
• Prepares a variety of correspondence, reports and other materials (e.g. special recognition awards, report cards, class schedules, letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.

for the purpose of documenting activities, providing written reference, and / or conveying information.

Processes documents and materials (e.g. schedule / class changes, student registrations, time sheets, work orders, travel reimbursements, etc.

for the purpose of ensuring accurate historical documentation.

• Researches assigned topics (e.g. student record discrepancies, current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations and ensuring accuracy of information.
• Responds to inquiries from a variety of internal and external parties (e.g. parents, district staff, other schools, government agencies, general public, students, etc.

for the purpose of providing information, facilitating communication among parties and / or providing direction.

• Reviews release of student's to authorized parent and / or guardian for the purpose of ensuring safety of students upon release of student activities.
• Schedules activities (e.g. appointments for counselors and administrators, meetings, travel reservations / accommodations, facility usage, etc.

for the purpose of making necessary arrangements for assigned administrator.

• Verifies student related data (e.g. grades, information, course work, etc.) for the purpose of ensuring the accuracy of student records.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements :

• Job related experience is desired.
• age 16+
• High school diploma or equivalent.
30+ days ago