ADMINISTRATIVE ASSISTANT II - 41500071

Requisition No : 831118

Agency : Florida Gaming Control Commission

Working Title : ADMINISTRATIVE ASSISTANT II - 41500071

Pay Plan : Career Service

Position Number : 41500071

Salary : $35,000.00 - $40,000.00

Posting Closing Date : 10 / 27 / 2024

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Florida Gaming Control Commission

ADMINISTRATIVE ASSISTANT II

Position Number : 41500071

Hiring Salary : $35,000.00 - $40,000.00

Ocala

OPEN COMPETITIVE

Overview :

The Florida Gaming Control Commission (FGCC) is a five-member commission appointed by the Governor. The FGCC is charged with investigating and enforcing Florida pari-mutuel and gaming statutes and rules.

The FGCC’s Division of Gaming Enforcement is searching for a dynamic Administrative Assistant for the agency’s Central Region to assist with the handling of administrative and clerical functions.

This role will report directly to the Law Enforcement Section Leader and will support offices located in the Central Region.

Position Responsibilities :

Provides administrative support to the Division of Gaming Enforcement Regional Office Section Leader.

Assists in answering the main telephone switchboard for the unit.

• Responsible for receiving and distributing incoming mail, and faxes.
• Reconciles monthly invoices.
• Accepts court subpoenas for law enforcement personnel, logs subpoenas, and distributes them to law enforcement.
• Assists in completing monthly fleet reports and submits reports to headquarters.
• Assists law enforcement personnel with travel by completing travel documents and securing hotel accommodations.
• Collects and enters specific investigative information into tracking documents and reports the information to headquarters.
• Assists in maintaining the filing system.
• Assists with special projects assigned by the Law Enforcement Section Leader.
• Coordinates with the Director of Administration and Gov. Ops Consultant in matters relating to administrative work such as Purchasing, Accounting, Human Resource Management, Property Assets, etc.
• Collects all property from Division agents and personnel upon separation and coordinates with the Administration.
• Manages all central division property assets in accordance with the policies and direction from Administration.
• Maintains a current list of phone numbers for Division personnel.
• Assist office visitors for the Division.
• Complete receiving paperwork for all purchases.
• Conducts or assists in the annual property inventory for the Division as requested by the FGCC Property Asset Coordinator.
• Assists agents in reconciling and fictitious accounts.
• Discusses, collaborates, and plans with the Information and Technology unit regarding current and future information technology needs.
• Performs other duties as assigned.

Required Knowledge, Skills, and Abilities :

• Knowledge of computer software programs and administrative principles and practices.
• Knowledge of general office procedures, filing, telephone techniques and office equipment.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of Standard English usage, spelling, grammar, punctuation and proofreading.
• Ability to pass Level 2 criminal background check.
• Ability to maintain as confidential a variety of criminal information.
• Ability to collect, evaluate, and analyze data relating to administrative functions.
• Ability to prepare correspondence and administrative reports.
• Ability to plan, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to use available technology to perform duties including computer software, hardware, and data systems

Minimum Requirements :

• Three years of administrative or clerical experience in an office setting.
• An associate’s degree from an accredited college or university and one year administrative or clerical experience in an office setting.

The incumbent must be :

• Reliable and dependable
• Strong skills in problem solving and critical thinking.
• Excellent time management skills and ability to manage multiple tasks.
• Proven interpersonal and communication skills.
• The ability to work with all levels of employees in a professional manner.
• Detail Oriented
• Sufficient experience in the Duties & Responsibilities described above can be considered to satisfy any of the minimum requirements.

Applicant’s must complete all fields in the Candidate Profile. Work history with month and year, hours worked, and formal education are required to qualify for this position.

Responses to Qualifying questions must be verifiable in the Candidate Profile. Resumes and other documentation can be attached to provide additional information.

Where you will work :

This position is located in Ocala , Florida.

BENEFITS OF WORKING FOR THE STATE OF FLORIDA

Working for the State of Florida is more than a paycheck. The state offers a comprehensive compensation package for our Senior Management Service (SMS), Select Exempt Service (SES), and Career Service (CS) employees that features a highly competitive set of benefits including :

• Low premium health, dental, vision, life, and supplemental coverage options!
• Paid personal time that includes annual leave, sick leave, nine paid holidays, and one personal holiday!
• Paid administrative leave for mentoring, volunteering, voting, and more!
• Family planning support that includes adoption benefits and paid / unpaid leave options for family and medical responsibilities!
• Retirement plans that include employer contributions (For more information, please click www.myfrs.com )
• Deferred compensation plans!
• FREE basic life insurance plus additional options for you, your spouse, and children!
• Flexible Spending Accounts
• Tuition waivers that allow eligible employees to take up to six credit hours per semester, tuition free at any state university or state college!

IMPORTANT NOTICES :

The Florida Gaming Control Commission has employment restrictions for all commission employees referenced in sections 16.

713 and 16.715 , Florida Statutes

This position requires a security background check and / or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and / or State Issued Photo Identification in order to conduct this background check.

Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement.

If you have any questions regarding your application, you may call 1-877-562-7287.

The Florida Gaming Control Commission provides equal opportunities for applicants and employees regardless of actual or perceived race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, pregnancy, genetic information, veteran status, marital status, and any other classification or status protected by law.

The Commission does not show partiality or grant any special status to any applicant, employee, or group of employees unless otherwise required by law.

Special Reminders :

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

For more information, please visit the SSS website : http : / / www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.

Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735).

Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.

0455, F.S., Drug-Free Workplace Act.

The Florida Gaming Control Commission is committed

to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735).

Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.

0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.