Executive Administrative Assistant

Description

We are looking for a highly organized and proactive Executive Assistant to support our senior executives. The ideal candidate will be a detail-oriented professional with excellent communication skills, capable of handling multiple tasks efficiently in a fast-paced environment.

As an Executive Assistant, you will be responsible for providing administrative support, managing schedules, coordinating meetings, and handling confidential information with discretion.

Key Responsibilities

• Calendar Management : Schedule and manage appointments, meetings, and conferences for executives, ensuring efficient time management.
• Communication : Act as a liaison between the executive and internal / external stakeholders, handling phone calls, emails, and correspondence promptly and professionally.
• Travel Arrangements : Coordinate and book travel arrangements, including flights, accommodations, transportation, and itineraries for executives.
• Meeting Coordination : Organize and prepare materials for meetings, including agendas, presentations, and minutes. Ensure all logistics are handled efficiently.
• Document Preparation : Draft, edit, and proofread documents, reports, and presentations. Handle confidential information with integrity.
• Project Support : Assist with special projects, research, and data analysis as required by the executive team.
• Office Management : Maintain office supplies and equipment, ensuring the workspace is organized and functional. Assist in organizing company events or meetings.
• Expense Reporting : Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
• Prioritization : Assist in prioritizing tasks and managing deadlines to ensure the executive's goals and objectives are met.
• Relationship Building : Develop and maintain positive working relationships with internal and external stakeholders, acting as a representative of the executive team.

Skills, Knowledge and Expertise

• Proven experience as an Executive Assistant or similar role, supporting senior executives.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with confidentiality and discretion.
• Strong problem-solving skills and the ability to work independently.
• Flexibility and adaptability in handling changing priorities and deadlines.
• Experience in managing travel arrangements and meeting coordination.
• Only United States and Canada residents.

The team of doctors at Cooper Eye Care in New York City, with offices in Manhattan and Brooklyn serving the surrounding areas of Upper East Side and Dyker Heights, are friendly, professional, and focused on care.

As part of a leading eye care practice in New York City, optometrists Jeffrey Cooper, OD, Gregory Borukhov, OD, Nadine M.

Eisenberg, OD, Vanessa Conenna, OD, and Eleni Sehremelis, OD offer their experience and talent to their patients in the New York area.

The team at Cooper Eye Care includes optometrists, ophthalmologists, and opticians to deliver expert care.