Job Description
Job Description
Benefits / Perks
- Retirement Benefits
- Medical Stipend
- Paid Time Off
- Career Growth Opportunities
Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, under general direction, as principal direct provider, coordinate complex administrative support functions for the City Administrator.
Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
- Answer incoming phone calls and route them to the appropriate person
- Schedule appointments and maintain a calendar
- Organize meetings and take accurate minutes
- Write emails, memos, and letters and distribute them appropriately
- Contribute to company reports
- Maintain an organized filing system
- Develop, update, and maintain relevant office procedures
Qualifications
- High school diploma / GED required, Associate’s degree or administrative training is preferred
- Previous experience as an Administrative Assistant or in a similar position
- Familiarity with standard office equipment such as printers and fax machines
- Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
- Highly organized with excellent time management skills and the ability to prioritize projects
Knowledge, Skills, and Abilities
- Application of comprehensive knowledge of office practices and procedures.
- Application of considerable knowledge of English and Spanish grammar, spelling and punctuation.
- Application of good knowledge of accounting and budget preparation practices.
- Application of good knowledge and use of personal computers and word processing software.
- Application of good knowledge of supervisory techniques, and pertinent policies and procedures.
- Application of some knowledge of spreadsheet software.
- Clear, concise and tactful oral and written communications.
- Interpretation of oral and written instructions.
- Keep records, prepare reports, maintain filing systems, compile and organize information.
- Establish and maintain effective working relationships with city officials, board members, coworkers, subordinates, vendors, the public and other government agencies.
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