ADMINISTRATIVE ASSISTANT - QUAKERTOWN SCHOOL NUTRITION

ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES :

• Notify manager of any difficulties or issues with the staff and problem solve as they occur.
• Receive and handle all telephone calls, when possible resolve any calls and minor problems dealing

with food service operations and any parent concerns especially for the Nutri-Kids POS system

questions.

• Maintain and prepare all attendance logs and process payroll weekly in ADP Rapid Pay System
• Oversee data entry in the computer system for lunch accounts including all POS systems and Dine

Central Accounting Systems

Reconcile the amount of cash collected each day and close out all registers in the POS systems daily

at High School

Prepare all Deposits for High School, catering, and vending. Verify deposit log so that there is a

direct line of responsibility

Maintain records for the school lunch program including daily meal counts and revenue, entering

into the Dine Central Revenue System.

Knowledge of POS Systems for all schools and ability to process all reports as needed and any

training to staff as required or needed.

Maintain and oversee Nutri-Kids POS system keeping in constant contact w / all persons in charge at

all schools.

Process and mail (email) low balances reports accounts in Nutri-Kids POS system as needed. This

includes parents and administration.

Perform all functions for closing out each week and month, using Whitsons Standard closing

checklist.

• Assist Manager with monthly inventory of all food, paper, cleaning and USDA commodity.
• Ability to understand and read menus for all schools.
• Place food and paper orders as needed or required as per ordering calendar
• Receive all calls from satellite schools for daily lunch counts and forward to cooking staff to process

daily

Check menus for all satellite schools and set up daily all food, paper, etc needed to be delivered

each day with the lunch of the day.

Complete printing of all marketing materials, daily signage, monthly promotions for each school

building.

• Read, understand and implement all Whitsons Company policies effectively
• Help to train and cross train team members as needed. Work with Manager to conduct in -servicing

classes for all team members on sanitation, safety, Haz-com and customer focus and all other

trainings as needed.

Assist Manager in completing on site cashier audits, safety audits, and Quality Assurance Audits for

all schools.

• Complete all tasks assigned for Sales force as designated by the General Manager
• Perform the following functions in the Dine Central Menu Program

o Print and distribute all production order records for each school weekly

o Gather and enter all finished production records into Dine Central Daily

• Assist Manager in holding meeting with entire staff including tool box topics
• Assist Manager in managing the team members daily including coordinating and assigning of all

substitute workers

• Attend all mandatory in-service programs
• Work as a positive, productive member of the food service team. Assume a leadership role in a

supportive and positive manner

• Help create a harmonious working relationship w / staff including the Manager
• Create positive working relationship with client and administrative personnel
• Possess basic cooking skills
• Maintain confidentiality
• Assist where needed throughout the District, including substituting at schools if necessary
• Support the goals, objective and mission statement set forth by Whitsons
• Other duties as requested by the Manager.
16 days ago