Legal Secretary (Emerging Companies + Venture Capital)

At MoFo, we couldn’t write our own success story without yours. Ready to write your story?

Join MoFo as a LEGAL SECRETARY working with our Emerging Companies + Venture Capital practice!

This role is based in our New York office.

ABOUT THE ROLE

This is a unique role working in a fast-paced practice and interacting with clients on a daily basis! The Legal Secretary provides a high level of client service and support while producing a high volume of consistently excellent work product.

This individual maintains knowledge of the Firm’s practice areas and a specialized knowledge of tour Emerging Companies + Venture Capital "ECVC" practice and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney / client relationships.

• Provides professional client relationship management with external clients.
• Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
• Creates and maintains client / matter lists and communication lists.
• Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
• Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
• Utilizes Intapp software to open new matters, prepare engagement letters, and process conflict reports.
• Collaborates with Client Account Manager and assigned timekeepers to manage billing process in 3E, including editing prebills, generating reports, and sending out final invoices.
• Arranges conference calls, video conferences and live meetings.
• Coordinates travel arrangements through the Firm’s travel vendor as requested.
• Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.

ABOUT YOU

• High School Diploma required, Associate’s Degree preferred.
• Minimum 3 years of recent Legal Secretarial experience.
• Experience working in a large law firm preferred. Experience with transactional practices a plus.
• Experience with 3E or similar financial systems.
• Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac.

Working knowledge of database, and time and attendance tracking applications.

• Strong organizational skills and the ability to apply strong attention to detail to all levels of work.
• Excellent communication skills and the ability to build effective internal and external client relationships.
• Ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm.
• Excellent teamwork skills and commitment to delivering client service by assisting co-workers.

ABOUT MOFO

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

• About Us :
• Diversity + Inclusion :
• Commitment to Pro Bono :
• The MoFo Foundation :

ABOUT OUR BENEFITS

MoFo offers a comprehensive benefits package starting on your first day.

• A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
• Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
• Global wellness program, including free access to Talkspace and Calm apps.
• Annual community service day to make an impact on your community and a birthday holiday just for fun.
• Education reimbursement annually.
• Dedicated Talent Development team.
• Competitive annual profit-sharing contribution.

Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health / welfare benefits, retirement contributions, paid holidays, and PTO.

The range displayed is specifically for positions performed in those cities / states and may vary based on factors including but not limited to the following : local market data and ranges;

an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications.

New York salary range : $80k to $120k