Corp Construction - Project Coordinator

999 Waterside Dr, Norfolk, VA 23510, USA

The following information provides an overview of the skills, qualities, and qualifications needed for this role.

Job Description

Posted Tuesday, March 26, 2024 at 4 : 00 AM

Harbor Group Management Company is a multi-billion dollar real estate investment and property management firm. As we continue to grow, we are looking for passionate, goal-oriented, creative individuals with an entrepreneurial spirit and great communication skills.

Harbor Group is dedicated to outstanding customer service and providing exquisite living experiences for our residents.

PROJECT COORDINATOR - Construction and Redevelopment

Location : Corporate Office Norfolk, VA

Reports To : Director Construction and Redevelopment

FLSA Status : Non-Exempt

Supervisory Responsibilities : None

JOB PURPOSE

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein.

Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group Management Company.

• Interact with Construction, Property, Regional and Senior Regional Managers, Asset Managers, contractors and vendors via phone, email and in person.
• Perform general administrative and office functions utilizing Word and Excel to develop documents, letters and forms, and maintain and update spreadsheets.
• Review and approve contract invoices, request lien waivers and prepare documents for lender reserve requests.
• Support team by coding invoices and entering into accounting system.
• Conduct weekly construct draw requests, through proprietary system (Banner) from internal and lender reserve accounts.
• Ensure timely processing of invoices and payment.

QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or equivalent required.
• Bachelor’s degree in Business, Construction or related field preferred.
• Minimum of two (2) years of experience providing administrative and project coordination support.
• Experience in construction project coordination, accounts payable processing, and working in a time-sensitive environment on multiple projects, with multiple individuals, simultaneously.

Basic understanding of contract language and accounting is desired.

• Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat required.
• Must be a well-organized and self-directed individual, with exceptional time management skills, including the ability to work under tight deadlines, prioritize and efficiently manage multiple complex projects and must be detail-oriented.
• Positive attitude with the ability to handle a variety of issues and individuals on staff and outside the office with tact and courtesy.

Veteran Friendly. This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed.

Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.

Harbor Group Management is proudly an Equal Opportunity Employer EOE / M / F / D / V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

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