Executive Personal Assistant to the CEO

ABOUT US

Our mission is to help leading brands and organizations integrate social impact into their core business so they can have a positive impact on the people, planet, and communities where they operate.

We do this through action-oriented strategy, innovative partnerships and coalitions, and creative campaigns and messaging that ultimately build and position thought leadership platforms for impact-driven executives who have the courage and conviction to influence long-lasting change.

ABOUT YOU

We are seeking a seasoned Executive Personal Assistant to provide comprehensive support to our CEO. This role is critical in managing both professional and personal affairs of the CEO, ensuring seamless coordination and execution of daily administrative tasks.

As the CEO's primary support, the ideal candidate will exhibit the utmost discretion, exceptional attention to detail, and a high level of organizational proficiency.

This role offers a unique opportunity to be an integral part of the CEO's professional and personal journey, significantly contributing to the overall success and efficiency of our organization.

WHAT YOU’LL DO :

• Efficiently handle the CEO’s day-to-day administrative duties, including calendar management, travel arrangements (both personal and business), expense coordination, project oversight, and event support.
• Manage the CEO’s dynamic and complex schedule, organizing meetings across various time zones, and ensuring alignment between professional and personal commitments.
• Ensure CEO is prepared for meetings by compiling necessary materials, drafting detailed agendas, taking comprehensive notes, and managing action items and follow-ups.
• Oversee personal and family obligations, including managing the CEO’s residence, handling personal errands, making reservations, and coordinating family events and activities.
• Ensure CEO remains organized and on-schedule through proactive and consistent communication throughout the day.
• Compile and manage expense reports, ensuring accuracy and compliance with company policies.
• Serve as the project manager for various personal and business initiatives, ensuring timely and successful execution.
• Assist with the planning and execution of company-wide events as needed.

WHERE YOU’VE BEEN

• Prior experience working as a Personal Assistant or Executive Assistant to a high-level executive.
• Bachelor’s degree preferred.

OUR MUST-HAVES

• Strong work ethic and an ability to work in a fast-paced environment, a strong sense of team and willingness to collaborate.
• Team player who is proactive, resourceful, unflappable, and inspiring.
• Excellent verbal and written communications skills
• Tech-savvy, proficient in Microsoft suite
• You have impeccable organizational skills and a sharp eye for detail.
• Confident, enthusiastic, reliable, and honest with discretion in handling confidential information
• You are a self-starter, who naturally anticipates what needs to get done and does it.

WHAT WE OFFER

• Competitive medical, dental, and vision benefits, in addition to a 401(k)
• Generous unlimited vacation policy
• Performance-based bonuses.
• Up to 12 weeks of paid parental leave following the birth of a child, adoption, or foster care.
• Discretionary summer Fridays from Memorial Day Labor Day.
• Opportunities for domestic and international travel.

This role is a hybrid position based in Chicago, with a salary range of $70,000 - $85,000 plus benefits commensurate with experience.

ENVIRONMENT AND PHYSICAL CONDITIONS

Handshake is a company of purpose, creativity, and bringing ideas to life through partnerships and programs. We strive to attract, develop, engage, and advance the most talented individuals regardless of their race, sexual orientation, religion, age, gender, disability status or any other dimension of diversity.

We actively seek and welcome people of diverse backgrounds, including Black, Indigenous, Asian, Hispanic, and Latino / Latina / Latinx people;

LGBTQIA+ people; non-binary people; women; people with disabilities; people at intersections of these identities; and people from and working across the spectrum of disciplines.

At our company, we are proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic.

Our company considers qualified applicants with criminal histories, consistent with applicable federal, state and local law.

We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures.

A variety of soft skills and experience may be required for the following role Please ensure you check the overview below carefully.

Flexible work from home options available.

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