Office Administrator - FS Plant Support Specialist - Ag-Land FS, Inc. - Brimfield, IL

PURPOSE AND SUMMARY STATEMENT

Ag-Land FS, Inc. is hiring! Join the Team!

Provides administrative support to Agronomy Department staff and salespeople, provides support, and leadership of the operations of the assigned location including personnel, scheduling, logistics, product handling, and customer satisfaction.

ESSENTIAL JOB FUNCTIONS

Meets and greets clients and visitors.

Answers telephones and provides appropriate customer service or directs to appropriate staff member.

Ensures that all inventory is accounted for in the company’s accounting system.

Posts payments to customer’s account.

Posts billing transactions to accounting records and ensures accurate and consistent billing methods.

Answers accounts receivable phone inquiries and provides appropriate follow-up as needed.

Adheres to and supports the company credit policy and checking with main office for approval before billing to a new or past due account.

Compiles data and prepares invoices by gathering purchase orders, sales tickets, delivery tickets, load-out documents, and charge slips for billings using computer-based programs and software.

Ensures accurate pricing and maintains record of current price lists. (This includes reviewing booking and billings weekly to ensure that pricing is correct)

Coordinates physical counts of inventory, reconciles inventory variances, posts inventory transactions and reviews shipping documents and bill of ladings to verify product received / returned and transferred in / out.

Receives and records account payments, prepares and balances daily deposits to sales report, and ensures daily credit of deposit to company’s bank account.

Assists manager in maintaining current pricing and communicating pricing to other department staff.

Assists with ordering products and maintains accurate inventory records.

Supports staff in assigned project-based work both in a team-oriented environment and independently.

Schedules and coordinates meetings.

Assists with contract preparation.

Performs general clerical duties included but not limited to photocopying, faxing, mailing, and filing.

OTHER JOB FUNCTIONS

Cross-trains and serves as backup for other administrative positions as assigned.

Follows FS Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA and DOT policies and procedures, as they apply.

Performs all other duties as assigned.

REQUIREMENTS

Normally requires an associate degree in Agricultural or Business discipline, or the equivalent thereof, and 1 - 3 years or more of related work experience.

Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.

Must have and maintain a valid driver’s license and satisfactory driving record.

Prefer an understanding of FS agronomy and / or energy operations.

Ability to work extended hours when necessary.

Ability to travel independently and overnight.

Ability and willingness to participate in required training that may include education on FS policies and procedures and additional training as it relates to the requirements of the position.

BENEFITS

Ag-Land FS, Inc. provides a Total Rewards package that delivers competitive pay and exceptional benefits. The cornerstone of our benefits package is the defined benefit pension plan.

Ag-Land FS, Inc. also offers a 401(k) plan, medical, dental, vision, life, disability, and other voluntary group benefit programs.

Ag-Land FS Inc. also offers health and wellness programs. Employment may be contingent upon receipt of an acceptable and job-related background check, drug test, motor vehicle report, and / or reference check, as applicable and permissible by law.

Ag-Land FS, Inc. is an equal opportunity employer.