Office Administrator
Job Description
Job Description
The Jesuits USA Central and Southern Province seeks a high-energy Office Administrator. This is an integral role for our community, and we will consider this person to be the heartbeat of the office and we need an ultra-dependable, highly organized person.
This position reports to the Director, Office Ignatian Spirituality.
Position Summary : This role is responsible for overseeing operations across the organization's office. Responsibilities include welcoming visitors, coordinating meetings, appointments, and directing various administrative projects.
Essential job functions include, but are not limited to :
- Coordinate office activities and operations and secure efficiency and compliance to OIS-Denver office.
- Supervise staff, volunteers, and contract workers.
- Manage agendas / travel arrangements / appointments etc. for Director-OIS.
- Manage and facilitate all special events for OIS-Denver.
- Attend all staff meetings and events as requested by Director-OIS
- Maintain master calendar and coordinate schedules with Director-OIS and staff.
- Routinely develop action plan and promote OIS-Denver as an event space consistent with its mission.
- Manage budget, billing, and expenses for OIS-Denver; collaborate Director-OIS, UCS Treasurer, and appropriate OIS staff.
- Provide support, hospitality, and other related assistance for groups utilizing OIS-Denver as an event space.
- Develop best practices guidelines for OIS-Denver, including operations manual, guest relations reporting, and evaluation forms.
Other duties as assigned.
Qualifications and Education Requirements
- Bachelor degree in Office Administration or related field preferred
- Supervisory experience required
- In-depth knowledge of office management and basic accounting processes required
- Experience with Ignatian Spirituality retreats preferred
- 3-5 years' Microsoft Office Suites, including Word, Excel, Outlook, and Forms experience required
Knowledge, Skills, and Abilities :
- Knowledge of Catholic faith principles preferred
- Knowledge of province policies and services
- Skill in operating basic office equipment and supplies
- Ability to communicate effectively orally, verbally, and written with other members of the Province and with various business contacts
- Ability to organize multiple work assignments and establish priorities
- Ability to pay close attention to details and to ensure accuracy of reports and data
- Ability to work both independently and in a team environment
- Ability to handle sensitive and confidential information
Please apply for this position by sending resume to UCSHR@jesuits.org
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