Legal Secretary

Responsibilities :

• Provides excellent customer service : answermain phone lines and direct calls; greet clients andvendors
• Ensures that mail is sent out of theoffice i.e. regular mail certified mail or overnightmail.
• Performs legal research.
• Performs efilings prepare pleadings notebooks updateindexes and prepare exhibits.
• Maintain andorganize files in an orderly manner.
• Abilityto draft standard pleadings correspondence memoranda and otherdocuments.
• Timely reviews and ensures accuracyof vendor invoices; prepares accurate check requests and timelysubmits invoices for payment to client or accounting.
• Possesses knowledge of clientspecific billing guidelinesand restrictions and consistently applies those guidelines toensure costeffective practices.
• Participatesin the timely review and submission of prebills and / or clientbills.
• Possesses strong clerical skillsincluding typing transcribing word processing mail and contactmanagement spreadsheets presentations and all of the firms systemsand databases.
• Accurately files courtdocuments both electronically and in document form and able todetermine and follow any local or judge specific requirementsrelated to same.
• Exhibits good judgment andorganizational skills to receive record and disseminate allinformation on behalf of the clients and assigned attorneys (e.

g.mail interoffice mail email etc.)

• Consistentlyprovides friendly and helpful telephone support and / or receptionistrelief.
• Regularly and accurately proofreadsall documents to ensure accuracy and completeness prior todistribution or filing.
• Regularly anticipatesthe needs of assigned attorneys in order to promote timekeeperefficiencies (i.e. drafts correspondence prepares shell pleadingand discovery documents in advance).
• Routinelyreviews and followsup on client deadlines and calendarappointments.
• Coordinates and makes necessaryarrangements for meetings (i.e. depositions mediations interviewsand vendor and facility reservations).
• Assistsassigned attorneys with completing and tracking CLE compliancepresentations and training programs other business developmentactivities and organizing all other nonbillableactivities.
• Accurately prepares and submitsclient intake forms.
• Follows the standardnaming and profiling conventions when scanning emailing and savingdocuments to the document management system.
• Regularly and consistently updates client files notebooksand pleading indices.
• Maintains attorneyspecific case lists charts and status of cases andoutcomes.
• Understands and accurately managesaudit requests.
• Consistently updates allapplicable contact records (including attorneys outlook and firmdatabase).
• Timely reviews followsup on andaccurately files clientrelated emails.
• Properly prioritizes work assignments.
• Seeks appropriate assistance (from the office manager orattorneys) when conflicts arise.
• Consistentlycompletes assigned tasks when expected.
• Ableto juggle multiple assignments and / or deadlines while maintaining aprofessional demeanor and timely seeks assistance whenneeded.
• Willing and capable to offerassistance to others when needed.
• Enter reviewand revise timesheets accurately.
• Proofreadall documents independently and effectively to ensure accuracy andcompleteness.
• Develop implement and maintainsystems to promote organization and efficiency.
• Understand and comply with office policies concerningfile management case lists filing and recordkeeping.
• Effectively manage and monitor calendaring of deadlinesand key dates.
• Exhibit knowledge of litigationprocess.

Requirements :

• Minimum of a high school diploma required(College degree is preferred but not required).
• Minimum of five years of experience as a legal secretaryrequired.
• Lexis Nexis Pacer ECF Desksite ordocument management system CompuLaw Concur Word Outlook PowerPointand Excel.
• Attendance & Punctuality : Beconsistently at work and on time; arrive at meetings andappointments on time; ensure work responsibilities are covered whenabsent.
• Communication : Possess excellentverbal and written communication skills.
• Customer Service : Respond promptly to attorney and clientrequests for service and assistance; meet commitments.
• Dependability : Follow instructions; complete tasks ontime; commit to the hours necessary to complete assignments; workindependently.
• Professionalism : Approachothers in a tactful manner; treat others with respect; react wellunder pressure.
• Team Work : Contribute tobuilding a positive team spirit; support everyones efforts tosucceed.
• Technical Skills : Possess basic PCskills; ability to use phone system copier scanner fax andprinter.
• Demonstrated knowledge of legalterminology legal documents and legal processes in the LitigationDepartment including the ability to mark and generate a table ofcontents and table of authorities.
• Accuratetyping at a net speed of 65 wpm (shorthand / speedwriting aplus).
• Strong computer proficiency in the useof MS Office (Word Excel PowerPoint and Outlook) DocumentManagement System Time Entry eFiling and databasesoftware.

LexisNexis