ADMINISTRATIVE AIDE

Salary : $15.25 - $16.50 Hourly

Location : 1200 Travis

Job Type : Full Time

Job Number : 35254

Department : HOUSTON POLICE DEPARTMENT

Opening Date : 10 / 09 / 2024

Closing Date : 10 / 15 / 2024 11 : 59 PM Central

POSITION OVERVIEW

Applications accepted from : ALL PERSONS INTERESTED

Job Classification : ADMINISTRATIVE AIDE

Posting Number : PN#35254

Division : INTERNAL AFFAIRS

Reporting Location : 1200 TRAVIS ST. 20TH FLOOR

Workdays & Hours : MONDAY - FRIDAY / 9 AM - 5 PM*

Subject to change

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

Performs complex clerical and administrative support duties including organizing and maintaining record keeping systems, researching, and preparing simple reports.

Work requires judgment in the selection and interpretation of data and a thorough knowledge of department and city policy and procedures dealing with area of responsibility.

RESPONSIBILITIES

• Compiles and processes data to maintain routine reports; tabulates and prepare periodic reports.
• Establishes and maintains assigned records.
• Types, proofreads and edits correspondence, reports, requisitions, etc.
• Resolves questions; refers questions with policy and procedure implications to supervisor.
• Organizes and maintains various files.
• Answer telephones, sorts mail and operates various office equipment.
• Maintains records, interprets data and prepares complex reports that may be semi-technical in nature.
• Performs other duties as requested.
• All duties and responsibilities may not be included in the above job descriptions.

WORKING CONDITIONS

The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required.

Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required."

If applicable, the applicant's past performance evaluations, past and present supervisory recommendations, and / or Internal Affairs complaint history will be reviewed and considered.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or a GED.

EXPERIENCE REQUIREMENTS

Two years of clerical or administrative experience are required.

LICENSE REQUIREMENTS

None.

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

Department may administer skills assessment test.

SAFETY IMPACT POSITION NO

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 10

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period.

Applications must be submitted online at :

To view your detailed application status, please log-in to your online profile by visiting : or call (713-308-1289).

If you need special services or accommodations, call (713-308-1289). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE - Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include :

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation / parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit

What is the highest level of education you have obtained?

• Less than High School Diploma / GED
• High School Diploma / GED

How many years of verifiable work experience do you have performing complex clerical and administrative support duties including organizing and maintaining record keeping systems, researching, and preparing simple reports?

• Less than 2 years
• 2 to less than 5 years
• 5 to less than 7 years
• 7 or more years
• No experience

Work setting experience - Administrative Aide (check all that applies that can be verified) :

• Compile data for reports
• Prepare Reports
• Edit correspondence
• Telephone Etiquette
• Maintain records and files
• Office Equipment
• None of the above

With which of the following software applications are you proficient in? (Check all that apply)

• Word
• Excel
• PowerPoint
• Outlook
• Access
• None of the above

Do you currently work for Houston Police Department?

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

Required Question