Admin Support

Bilbro Construction Company Inc.

Administrative Assistant - Construction

Escondido, California

Full-time

Company Name : Bilbro Construction Company Inc.

Job Title : Administrative Assistant

Location : Escondido, California

Full-time

About the Job :

Job Classification : Administrative Assistant - Construction Industry.

Location : Escondido, CA - In-Office Job.

Job Type : Full Time, Hourly.

Job Family : Construction - Federal Industry Experience desirable.

Compensation : $21.50 an hour to $26.50 Based on experience and qualifications.

Company Information :

This exciting career opportunity for an Administrative Assistant to join a rapidly growing construction company. Bilbro Construction has comprehensive construction and engineering services for new construction, repair, retrofit, renovations of existing structures, and general engineering construction.

Our projects and services encompass industrial and commercial al buildings, including the design and development of all aspects of construction.

To learn more, please go to Bilbro http : / / bilbroconstruction.com /

Responsibilities :

This position will assume responsibilities to support the Accounting Department and Office Manager. Work closely with the other department members in creating and maintaining a clear and concise workflow.

Job Duties :

• Manage accounts and perform weekly and monthly bookkeeping.
• Input all invoices in Paperless for Project Managers’ approval.
• Help to reconcile payroll time sheets weekly.
• Set up employee benefits.
• Reconcile credit card expenses monthly.
• Monitor and administer lien releases.
• Maintain accurate cost coding for projects and administration.
• Monitor and process certified payrolls bi-weekly.
• Assist in the preparation of Sales & Use Tax Reports.
• Update weekly check log for AP check runs.
• Fielding communications with clients and vendors, fact-checking, filing, and other duties, as needed.
• Manage receipts for joint checks and coordinate with A / P to pay subcontractors.
• Assist with bank reconciliations.
• Support field operations for administration requests.
• Support and greet visitors as needed.
• Create and maintain filing systems, both electronic and physical.
• Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Ensures organization and clerical accountability.
• Screening phone calls and routing callers to the appropriate party.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others to ensure their seamless and positive experience.
• Handling other office tasks as they are delegated.

Accounting Assistant Requirements :

• Bilingual in English / Spanish.
• A minimum of a high school diploma or equivalent is required to work as an Accounting Assistant.
• Associate Degree is preferred but not required.
• Accounting Assistant is considered an entry-level position.
• Prior administrative experience is a plus.
• Attention to detail.
• Proficiency with computers and bookkeeping software, strong typing skills.
• Exceptional time management and verbal and written communication skills.
• Familiarity with basic accounting principles.
• Professional manners and a strong ethical code.
• Ability to multitask and remain motivated and positive.
• Commitment to working efficiently and accurately.
• Experience in the construction industry preferred.

Pay / Benefits :

We offer a competitive salary depending on experience and an excellent benefits package including Medical, Dental, and Prescription Drug Plans;

Life and Disability Insurance, and time off.

Disclaimer : Pay Range :

Pay Range :

This job posting contains a pay range, which represents the range of salaries or hourly rates that the company believes, in good faith, at the time of this posting that it might be willing to pay for the posted job.

The company expects to hire for this position near the middle of the compensation range. Only in truly rare and exceptional circumstances, where an external candidate has vast experience, credentials, or expertise that far exceed those required or expected for the position, would the company consider paying a salary or hourly rate near the higher end of the compensation range.

Position Terms / Expected Hours of Work :

Marcon Eng. salaried employees are expected to work a minimum of 40 hours per week During a busy season in some cases this position will require work on evenings, weekends, and holidays.

This position is FLSA-exempt.

Marcon Eng. is committed to building a diverse, equitable, and inclusive work environment that reflects our incredibly diverse fan base.

We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, or local law.

Travel :

Occasional travel may be required in this role to job sites, off-site meetings, and or internal local events.

Bilbro Construction is an equal-opportunity employer that sees diversity as a positive force in a drug-free workplace. We encourage minorities, women, veterans, and disabled individuals to apply.