Administrative Program Assistant

Position Information Department Enviro Sci Graduate Prgm (GRD) Classification Title Administrative Program Assist Job Title Administrative Program Assistant Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Part-Time, benefits eligible Remote or Hybrid option?

Yes Employment Category Regular Job Summary This recruitment will be used to fill one part-time (approximately 24 hours per week) Administrative Program Assistant position for the Environmental Sciences Graduate Program at Oregon State University (OSU).

The purpose of this position is to provide administrative support to the Environmental Sciences Graduate Program. This position provides exceptional customer service to diverse groups of students, faculty, staff, and the public.

Major duties include, but are not limited to graduate student academic program support, program administrative support, creating program publications, marketing materials, and website management.

Why OSU? Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves we seek them out and take them on.

We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.

We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit :

Locations :

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country.

Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package :

Oregon State University offers a with benefits eligible positions that is designed to meet the needs of employees and their families including :

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Future and current OSU employees can use the to learn more about the full value of the benefits provided at OSU. Key Responsibilities 40% Academic Program Support 30% Communications Support 20% Program Administrative Support 10% Other duties as assigned What We Require Three years of office experience which included two years at full performance level and experience generating documents;

and Lead work responsibility or coordination of office procedures. What You Will Need

• Excellent written and verbal communication skills with proven attention to detail.
• Ability to interact and communicate successfully and inclusively, both in writing and verbally, with a broad and diverse audience in a professional, positive and friendly manner.
• Ability to handle confidential information appropriately.
• Ability to understand, interpret and explain University regulations and procedures in relation to students, hiring and other areas needed.
• Ability to work independently and as a team.
• Ability to work efficiently with frequent interruptions while successfully balancing multiple demands.
• Experience using PDF, Word, Excel, PowerPoint, desk top publishing and standard office equipment.
• Experience creating marketing materials or other publications.
• Flexibility, creativity, and adaptability in problem solving while enforcing established policies and procedures.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard : 05-010 et seq.

Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Willingness to learn new programs and skills.
• Experience working in Student Services.
• Experience with website management, InDesign, and Publisher.
• Experience with OSU systems such as CORE, DocuSign. BANNER, BennyHire, OnBase.

Working Conditions / Work Schedule Work schedule will be determined with supervisor and is anticipated to be 24 hours / week.

May require occasional evening attendance at departmental events. Flexibility to work remotely, with scheduled in person office hours as needed.

Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $18.57 Max Salary $27.

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