ThermalTran Mechanical, Inc is seeking a friendly and organized Administrative Assistant / Receptionist to join our team.
As an Administrative Assistant / Receptionist, you will be the first point of contact for our company and will provide administrative support to ensure the smooth functioning of our office.
Responsibilities :
- Answer and direct phone calls in a professional and courteous manner
- Manage emails, letters, packages, and other forms of correspondence in a timely manner
- Schedule appointments and dispatching of service personnel
- Take detailed messages and ensure they are delivered promptly to the appropriate person
- Conduct clerical tasks such as filing, photocopying, and organizing documents
- Assist with organizing company events and meetings
- Maintain office supplies and organization
- Assist with basic bookkeeping tasks such as data entry and invoice processing
- Perform other administrative duties as assigned
- Welcome visitors and direct them appropriately
- Maintaining the cleanliness of the office environment
- Payment collections, account follow-up, reconciliation of outstanding accounts, and producing statements
This position has the potential to be full-time or part-time for the right candidate
Requirements
Requirements :
- Proven experience as an Administrative Assistant / Receptionist or in a similar customer-facing role
- Comfortable with Microsoft Office Suite (Word, Excel) and Google Workspace (Gmail, Google Drive, etc)
- Excellent verbal and written communication skills
- Exceptional organizational skills and attention to detail
- Ability to handle multiple tasks and prioritize effectively
- Strong interpersonal skills and ability to work as part of a team
- Professional and friendly demeanor
- Ability to maintain confidentiality and handle sensitive information
- Prior experience in a mechanical or construction-related industry is a plus
Benefits
The below benefits are available after a 90 day probationary period for full-time employees only :
- Health Insurance
- Paid time off
- Company paid AD&D policy
- Company paid long-term disability
- Short-term disability
- Paid lunch
- Vision Insurance
- Dental Insurance
- Company matching SIMPLE IRA
- Caring culture and environment
- Pay based on experience; expected range of $16-$20 per hour
Administrative Assistant/Receptionist
As an Administrative Assistant/Receptionist, you will be the first point of contact for our company and will provide administrative support to ensure the smooth functioning of our office. ThermalTran Mechanical, Inc is seeking a friendly and organized Administrative Assistant/Receptionist to join ou...
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As an Administrative Assistant/Receptionist, you will be the first point of contact for our company and will provide administrative support to ensure the smooth functioning of our office. ThermalTran Mechanical, Inc is seeking a friendly and organized Administrative Assistant/Receptionist to join ou...
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