Purchasing Admin

Job Title : PurchasingAdmin

ContractPeriod : 11 / 1 / 24 4 / 31 / 25

Work location : San JoseCA

The Lab Operations / Purchasingadministrator is responsible for Lab s administrative support inoperations and equipment purchasing / et tracking using tools such asJira Rftrack and other similartools.

This individual should be familiarwith purchasing procedures and poses doentationss.

TECHNICALRESPONSIBILITIES (include but not limited to) :

• Manage labs purchase &shipping requests including invoices.
• Identify and contactvendors for specifics items per projectsneed
• Maintain purchasinginformation files / records and new vendorregistration
• Request quotations forcomparison and price negotiation with vendors

Preparerequire docs & submit order requests & work closely withFinance Purchasing team to provide necessary info to completeinternal POprocess

Actively follow up forstatus of PO follow up with vendors on ETA and deliveryschedule

Receive new orders and enter in JIRA system fortracking purpose maintain life cycle of JIRAsystem

• Maintain Confluencespace for group; doentation of HR / Legal / Project relatedinformation
• Provide Administrativesupport to the lead & management of lab; Perform HR task(Onboard & Offboard Handle and resolves employee relationsissues)
• Organize & supportteamevents
• Collaborate withFinance / Accounting for invoicing and paymentprocessing
• Drive physical auditsand perform regular inventory and support et managementteam
• Prepare and coordinateand receive incoming shipments. Compare packing lists with purchasedetails to ensure accurate make model and quantities are received.
• Perform ad hocrequests as directed by onsite management.
• Collaborate andmaintain business relationships in order to meet and exceed clientexpectations with respect to Business as Usual and projectactivities.

Train mentor andsuggest improvements / modifications.

TECHNICAL SS

• Ability to learn new technologieswith an interest in expanding and applying this knowledge as newemerge.
• Able to lift 50 lbs.
• Able to move serversto and from main DC to the colocation andlabs
• Proficient knowledgeof confluence Microsoft Windows Linux OStypes.

REQUIREMENTS

• Hands on selfstarter who iscomfortable with multiple tasks in a teamenvironment
• Five years ofpurchasing and inventory management experience
• Administrativeexperience & Solid spreadsheetss
• Ability to effectivelycommunicate (verbal and written correspondence) in a professionaland courteous manner with technical and nontechnical personnel.
• Strong technicalytical and problem solving ss.
• Ability to completetasks and deliverables within expectedtimelines
• Excellentorganizational ss strong attention to details and willingness tolearn and be odical about following procedures.
• Able to workindependently as a part of a larger team in a global organization.
• Able to multitask inhigh pressure situations and take ownership of project / tasks fromplanning deployment and postdeploymentsupport.
• After hours andweekend support and / or alternative work schedules are required atvarious points in theyear

EDUCATION

• High School diploma orequivalent.
• 2 year technicaldegree or equivalent work experience highlypreferred

JIRA