Office Coordinator (Union AMB)

JOB SUMMARY As an integrated part of the department / unit, this position provides coordination of departmental / unit clerical duties and activities.

Offers support in coordinating and maintaining files and data activities in an efficient manner.

JOB QUALIFICATIONS : Education Req Pref Degree Field of Study Education Details X High school or equivalent Additional Education Check here if experience may substitute for some of the above education and describe how.

Work Experience Req Pref Work Experience Experience Level X years Experience in a secretarial role. X Experience in customer service field.

X Experience with data entry and statistical analysis. X Experience with Kronos timekeeping system. Knowledge, Skills and Abilities Req Pref Functional Skills X Excellent working knowledge and skills in Microsoft Office programs including MS Word, Excel, and PowerPoint X Demonstrate excellent customer service behavior.

X Demonstrates excellent verbal and written communication skills. Licenses / Certifications Req Pref Select Licenses / Certifications Enter Additional Licenses / Certifications X Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within days of hire and maintained by renewal before expiration date.

Required within LA City only) JOB ACCOUNTABILITIES

• Communication Skills JOB ACCOUNTABILITIES
• a) Ability to communicate effectively with co-workers in relaying information in a timely manner. Receive all calls in a professional manner.
• b) Take detailed messages, determine urgency of calls, and forward them to the appropriate staff member.
• Computer Skills a) Type and proof various documents (, correspondence, reports, charts, minutes of meetings, hospital policies, etc.

b) Create spreadsheets and tables, utilizing functions (formulas) and manipulating the data to retrieve desired information.

c) Maintain computer records and files as needed. d) Design, develop and produce PowerPoint presentations for special events or committee meetings.

e) Must be able to use business format for letters and assure grammatical accuracy.

Customer Service a) Greets and assists patients / visitors by providing them with the information needed, contacting appropriate staff members to assist them, or taking messages for the staff.

b) Demonstrates outstanding telephone etiquette.

• Data Entry & Report Preparation a) Enters data in a timely manner, ensuring that all information is accurate. b) Prepares reports for committee meetings and other hospital departments / services.
• Information Distribution a) Maintains computer data information accurately and timely. b) Assures confidentiality of information.
• Meeting Scheduling a) Coordinates meeting dates and times with all participants. b) Arranges for conference rooms or other meeting locations, audio-visual equipment, or catering services as needed.

c) Attends meetings and types minutes of meetings as requested.

Office Maintenance a) Completes copying, collating and coordinating materials in an orderly manner. b) Maintain files for the General filing system.

c) Picks up and delivers mail to and for nursing managers / directors. d) Provide a file system that allows for easy retrieval of information.

Performs other duties as assigned. Other Requirements Essential : Emergency Response / Recovery Essential Mandated Reporter In the event of an emergency, the employee holding this position is required to "report to duty in accordance with the university's Emergency Operations Plan and / or the employee's department's emergency response and / or recovery plans.

Familiarity with those plans and regular training to implement those plans is required. During or immediately following an emergency, the employee will be notified to assist in the emergency response efforts, and mobilize other staff members if needed.

A mandated reporter who in his or her professional capacity has knowledge of, or reasonably suspects a person who is under the age of years, elderly, or a dependent adult has been the victim of abuse or neglect must report the suspected incident.

The reporter must contact a designated agency immediately or as soon as practically possible by telephone or in writing within hours.

By virtue of the associated job duties, this position qualifies as a mandated reporter as required by state law and (Confidential)'s policy at : (redacted) Physical Requirements

Physical Requirements

N / A

Rarely

Occasionally

Frequently

Constantly Balance X Bend X Climb X Physical Requirements

Physical Requirements

N / A

Rarely

Occasionally

Frequently

Constantly Crawl X Feel : Perceiving attributes of objects, such as size, shape, temperature by touching of skin, particularly that of fingertips.

X Fine manipulation and flexion / extension and pinching : right, left, or both hands X Hear X Use a keyboard / mouse X Kneel / Squat X Machinery : Heavy Machinery, hand tools, high voltage equipment X Power grasping : right, left, or both hands X Reach (above shoulder) X Reach (below shoulder) X Repetitive motion X Simple grasping : right, left, or both hands X Sit X Communicate effectively (typically through speaking) X Stand X Travel (including local travel) X Twist, turn or tilt : neck, waist X Walk X Produce written product X Unassisted

Weight Carry Light ( - lbs.) Lift Light ( - lbs.) Pull Light ( - lbs.) Push Light ( - lbs.) Visual Acuity Requirements The worker is required to perform an activity such as : preparing and analyzing data and figures;

transcribing; viewing a computer terminal; and / or extensive reading. Though these tasks are typically performed via close, visual acuity, reasonable accommodations would allow an employee with a disability to accomplish the same task without using vision.

The worker is required to perform an activity that typically requires close visual acuity, such as visual inspection involving small defects, small parts, and / or operation of machines (including inspection);

using measurement devices; and / or assembly or fabrication parts at distances close to the eyes. The worker is required to have close visual acuity to operate motor vehicles and / or heavy equipment.

The worker is required to have close visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (, custodial, food services, general laborer, etc.

or to make general observations of facilities or structures (, security guard, inspection, etc.) Environmental Conditions Confined Space Outdoor Exposure Extreme temperatures Environmental Conditions Vibrations Potentially hazardous materials / conditions Potential allergens / irritants Noise Exposure Access to Protected Health Information No access to patient protected health information Access to general patient information ( census lists, room lists) Access to patient clinical information and records ( medical records) Access to patient financial information and records ( billing records) Access to administrative information and records containing patient information Treatment (need to access to provide direct clinical care) Payment (need access to register, charge, bill and / or collect for services rendered to patients) Operations (need access to perform duties in support of patient care and to maintain / administrate the hospital) Other Patient Populations Served

Age Specific Population : Young Children : to

years No direct patient contact under normal circumstances

Specialized Population : Bariatric Cystic Fibrosis Transplant Orthopedic Surgical patients Dialysis Oncology Other : No direct patient contact under normal circumstances Blood-borne Pathogen Exposure Category I Job usually involves contact with patients or patient specimens.

Exposure to blood, body fluids, non-intact skin or tissue specimens, is possible. Category II Job may expose employee occasionally or in emergency situations to blood, body fluids, non-intact skin or tissue specimens.

Category III Job does not involve exposure to blood, body fluids, non-intact skin or tissue specimens. Employee does not perform or help in Emergency medical care or first aid as a part of his / her job.