Administrative Assistant - Machine Learning Department

Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions.

With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it.

If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Machine Learning Department (MLD) at Carnegie Mellon University is a leading hub for research and education in artificial intelligence and machine learning.

It focuses on developing innovative algorithms and models to address complex problems in diverse fields such as robotics, healthcare, and finance.

The department offers a range of undergraduate and graduate programs, fostering a collaborative environment that bridges theoretical research and practical applications.

Faculty and students frequently collaborate with industry and other academic disciplines to push the boundaries of what is possible with machine learning.

We are seeking an Administrative Assistant to provide general office management support. In this role, you will coordinate administrative aspects of programs and projects, draft correspondence, and reports, provide detailed information to various partners, and serve as a liaison with campus departments to ensure smooth operations.

Core Responsibilities :

• Coordinates various administrative duties or projects, i.e., data collection, mass mailings of reports or newsletters, circulating journal submissions, project deadlines, commencement, lecture series, travel arrangements, etc.
• Provides calendar management for assigned faculty, and processes confidential information and correspondence in a discreet and professional manner.
• Handles office equipment and supply levels, handling room reservations, and meeting support, responding directly to correspondence and inquiries.
• Assists with purchasing, expense / travel reimbursements and purchasing card verifications.
• Serves as initial contact and liaison, providing information / coordination via phone or in person with other university departments an outside organizations.
• Assists in the research, preparation, and processing of information.
• Helps department with operational improvements, recommends changes and participates in department improvement projects and processes.
• Performs other duties as assigned.

Inclusion and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can optimally interact with a varied population of diverse audiences.

We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications :

• High School Diploma or equivalent experience required.
• 3-5 years of administrative support experience.
• Excellent interpersonal, organization, problem-solving and reasoning skills.
• Experience in higher education preferred.
• A combination of education and relevant experience from which comparable knowledge is proven may be considered.

Requirements :

Successful background check

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are have the opportunity to experience the full spectrum of advantages from to an enticing offering a generous employer contribution.

You can also unlock your potential with and take well-deserved breaks with ample and observed . Finally, rest easy knowing you are covered by life and accidental death and disability insurance.

Other perks include a free Pittsburgh Regional Transit bus pass, our to help navigate childcare needs, , and so much more!