Administrative and HR Manager

Administrative and HR Manager

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Department : Ophthalmology

Job Type : Full Time

Job Code : 80499BR

Job Summary :

Responsible for a broad scope of HR-related actions and processes. Administers and reviews workflows for smooth operations as it relates to the department's administrative functions with emphasis on HR operations for the non-faculty academics and staff groups.

This position is responsible for planning, developing, implementing, administering, recruitment, onboarding, renewal, and separation processes in consultation and collaboration with Human Resources (HR) Shared Services.

Serves as a key administrative and HR resource for faculty and departmental leadership. This position holds responsibility for oversight and coordination of any special HR and Administrative initiatives.

The incumbent uses skills and knowledge of HR policies and programs to address strategic personnel issues, including contract interpretation;

grievances, OPHD investigations and other high-level sensitive matters for faculty, non-faculty academics, and staff.

Directly supervises administrative and HR staff who provide support to academic faculty, clinical and research. Provides oversight and guidance to ensure a successful collaborative partnership between the academic department and the operations of the clinical enterprise.

Ensures processes are consistent with policy, and implemented uniformly across all missions. Makes recommendations for improvements to streamline activities, maximizing quality, execution, and productivity.

Participates in special projects and strategic planning through collaboration with senior staff.

The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF.

For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

Salary Range : $79,700 - $119,500 (Annual Rate)

Department Description :

The UCSF Department of Ophthalmology is one of the leading ophthalmology departments in clinical care, training, and research nationwide.

The department is one of the largest recipients of federal grant funds among peer departments, ranked 2nd in overall National Institutes of Health (NIH) funding in the country.

UCSF's renowned eye care services are located in a state-of-the-art home, the Wayne and Gladys Valley Center for Vision (WGVCV).

Located at UCSF's Mission Bay Campus, the center houses the Vision Clinics, where many of UCSF's eye care programs relocated, as well as research and teaching facilities.

Ophthalmology conducts its patient care, teaching, research, and public service activities currently at multiple UCSF campuses : Parnassus, Mt.

Zion, Veteran's Administration Medical Center (VAMC), San Francisco General Hospital (SFGH), East Bay (BOPC) and Benioff Children's Hospital at Mission Bay and in Oakland.

The Department sponsors numerous invited speakers, research seminars, journal clubs, as well as a postdoctoral training program focused on mentorship, networking, and recognition.

The UCSF Department of Ophthalmology consists of approximately 300 full-time employees including clinical faculty, basic scientists, clinical and research trainees, and administrative staff (including UCSF Health employees).

Required Qualifications :

• Bachelor's degree in related area and three years of experience with at least one year of supervisory / lead experience or equivalent experience / training.
• Working knowledge of the organization's processes and procedures, rules and regulations, with emphasis on HR-related policy, processes, and workflows.
• Ability to manage the flow and function of the administrative academic needs of those functions assigned.
• Ability to work with senior executives on confidential initiatives, projects, and other business.
• Superb skills in short term / long term planning, analysis, problem-solving, and customer service.
• Demonstrated skills in employee supervision.
• Strong service orientation with the ability to effectively manage multiple priorities.
• Skills to evaluate issues and identify resolutions.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.

Preferred Qualifications :

• HR Certification, Project Management Certification, UCSF Leadership Development Series for Supervisors.
• Knowledge of common university-specific computer application programs (AP Recruit, Brass Ring, Advance, Microsoft Suite).

License / Certification :

HR Certification, Project Management Certification, UCSF Leadership Development Series for Supervisors - Preferred.

About UCSF :

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care.

It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health.

We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging, and stem cells.

Pride Values :

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity, and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care.

Additional information about UCSF is available at diversity.ucsf.edu. Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity :

The University of California San Francisco is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization : Campus

Campus

Job Code and Payroll Title :

007374 ADMIN SUPV 1

Job Category : Human Resources

Human Resources

Bargaining Unit :

99 - Policy-Covered (No Bargaining Unit)

Employee Class : Career

Career

Percentage : 100%

100%

Location : Mission Bay (SF)

Mission Bay (SF)

Shift : Days

Days

Shift Length : 8 Hours

8 Hours

Additional Shift Details :

Monday-Friday 8A-5P, Hybrid (3 days on-site)

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