Buyer Associate

Basic Function

The Buyer is responsible for conducting administrative / technical, routine, and one-time procurement assignments within a framework of acceptable controls to meet governmental and company accounting requirements.

Handles repetitive purchases under limited supervision. Applies procurement agreements, obtains data, and maintains agreement pricing, ensuring work is conducted to achieve the greatest overall benefit to the Corporation.

The Buyer may also provide guidance and supervision to other team members as needed.

Job Duties

functions considered essential as defined by ADA)

• Processes requisitions and convert them into purchase orders for routine materials, equipment, and services.
• Conducts thorough reviews of requisitions, ensuring accuracy and completeness of information. Collaborate with requisitioners to address discrepancies and missing data, providing timely feedback and recommendations for corrections.
• Maintains detailed documentation of the requisition and purchasing process, including identifying issues and resolutions.
• Assists with coordinating transportation and logistics requirements, including selecting appropriate transportation methods and potentially working with third-party logistics providers.
• Liaises with requisitioners and suppliers to obtain and provide feedback regarding technical aspects of purchases, delivery requirements, order status, and expected delivery dates.
• Escalates complex supply issues to appropriate Procurement Specialist or Procurement Supervisor.
• Reconciles invoices for payment in collaboration with Accounts Payable, seeking understanding and working towards preventing future discrepancies with suppliers.
• Serves, as needed, as a credit card administrator coordinating the usage of corporate credit cards within procurement processes.
• Assists with monitoring procurement agreements by analyzing data and providing information for bid invitations and may participating in supplier performance audits.
• Ensures timely delivery of materials and services by monitoring purchase orders, expediting when necessary, and adherence to terms and conditions.
• Handles appropriate tax processes for purchase orders, including coding purchase order for tax-exempt items.
• Assists with soliciting quotes according to procurement processes and guidelines to verify pricing and identify suitable suppliers based on requisitioner input and experience.
• Ensures compliance with procurement procedures and guidelines, identifying and addressing issues as they arise.
• Conducts comprehensive review of existing purchase orders, identifying outdated or redundant orders, and initiating the necessary closures.

Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion.

Experience

A minimum of eight years related experience required.

Preferred Experience :

Refinery experience and / or experience in procurement and inventory control are preferred.

Education Level

A minimum of a High School Diploma, GED.

Preferred Education Level :

An associate’s degree in a technical or business-related field is preferred.

Required Skills

Strong organizational skills and attention to detail in addition to advanced reading and writing skills. Strong customer service orientation, ensuring customer needs are met in a timely fashion.

Basic computer skills with proficiency in Microsoft Office Suite, ability to organize and analyze data; ability to perform basic mathematical calculations;

basic negotiating skills, ability to work independently. The ability to effectively communicate with others, both written and verbal communication skills.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, and volumes.

Ability to apply common sense understanding to carry out instruction furnished in written, oral or diagram form and solve problems.

Preferred Skills :

Some accounting background and experience with eProcurement systems is preferred.

Supervisory / Managerial Responsibility

None.

Work Conditions

Office based with occasional refinery visits with up to 5% travel required by land and air. From time to time may be required to work in petroleum refinery, warehouse / plant environment, and out-of-doors environment.

Subject to varying road and weather conditions.