Fleet Maintenance Scheduler

About the Position : Description

Description

The City of Roanoke is looking for a proactive Fleet Maintenance Scheduler to join our team. In this role, you will be the first point of contact for equipment repair requests from operators.

Your responsibilities will include making preliminary diagnoses, initiating the work order process, and assigning tasks to the appropriate technicians.

You'll also track work progress, ensure repair records are accurate, and keep operators and other departments informed about the status of their equipment.

Additionally, you will implement and manage a light maintenance program to keep our fleet running smoothly.

To be successful in this role, you should have a high school diploma or GED, supplemented by technical automotive training.

We’re looking for someone with one to three years of experience in skilled automotive mechanical work, including supervision.

Experience in fleet management, particularly within a government setting, is preferred. Existing fleet certifications are a plus, but if you’re not certified, you’ll need to obtain a CAFM, CPFP, or CEM certification within three years of your hire date.

A valid driver's permit issued by the Commonwealth of Virginia is required for this position. You may also need to qualify for certification as a State Inspector.

If you have a passion for keeping things running efficiently and want to contribute to the success of our city's fleet, we encourage you to apply.

The City of Roanoke is an Equal Employment Opportunity / AA / M / F / Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry.

Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment.

By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

This is a non-exempt position.

Examples of Duties

SUMMARY

Supervises and manages assigned light maintenance positions

ESSENTIAL DUTIES AND RESPONSIBILITIES may include the following depending on area of assignment. Other duties may be assigned.

Receives requests for equipment repairs from operators. Makes preliminary diagnoses, initiates work order process and assigns work to appropriate technicians.

Tracks work in progress and ensures accuracy of repair records. Keeps operators and other departments informed regarding status of equipment.

Implements and manages light maintenance program. Monitors maintenance schedules and communicates with other departments to arrange timely service.

Assigns work to appropriate technicians, tracks work progress, and ensures accuracy of equipment and service records.

Implements and manages state inspection program. Schedules inspections in a timely manner and assigns work to appropriate personnel and schedules related repairs and maintenance efficiently.

Produces real time utilization, maintenance, parts, productivity and other reports as required.

Coordinates repair work performed by outside vendors. Arranges for the delivery and return of equipment and tracks progress of work done by contractors.

Arranges external testing services and processes results, adjusts schedules as needed and communicates findings to staff.

Maintains accuracy of technical equipment records in fleet information systems. Responsible for the operation and upkeep of outside technical information services.

Provides training to staff on the use of these information sources.

Performs minor service work and light repairs as needed.

Participates in other projects as assigned.

Serves on committees and attends meetings as assigned.

SUPERVISORY RESPONSIBILITIES

Supervises and manages assigned light maintenance positions

Typical Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE

High school diploma or general education degree (GED) supplemented by technical automotive training and one to three years related experience and / or training in skilled automotive mechanical work and supervision;

or equivalent combination of education and experience. Fleet management experience particularly in a government setting is preferred.

Existing fleet certification a plus. Uncertified candidates shall obtain a CAFM, CPFP or CEM within three years of hire date.

Supplemental Information

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to communicate effectively orally and in writing.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations

CERTIFICATES, LICENSES, REGISTRATIONS

Possession of a valid appropriate drivers permit issued by the Commonwealth of Virginia. May be required to qualify for certification as a State Inspector.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel;

and reach with hands and arms. The employee frequently is required to walk, climb or balance, and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl.

The employee must regularly lift and / or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The employee is frequently exposed to moving mechanical parts and vibration.

The employee is occasionally exposed to wet and / or humid conditions and fumes or airborne particles. The noise level in the work environment is usually loud.

This is a job description and not an individualized position description. A job description defines the general character and scope of duties and responsibilities of all positions in a job classification, but it is not intended to describe and does not necessarily list the essential job functions for a given position in a classification.