Administrative and Business Operations Support (Evergreen)

Competitive Benefits & Perks :

• Complimentary usage of modern in-house fitness center
• On-premise full-service dining center discounts
• Discounts via the company’s EAP
• Monthly Employee Recognition Programs
• Referral bonus
• Tuition Reimbursement
• Bonus / Target Incentive
• Health / Medical Insurance including Dental and Vision
• 401(k) with company match
• Pre-tax transportation options
• Paid time off

Anticipated Duties & Responsibilities / Provide effective, administrative and business support to include :

• Interacting and scheduling with internal and external stakeholders
• Preparing correspondence for internal and external stakeholders
• Preparing and maintaining business data and information
• Meeting preparation and organization.
• Schedule meetings, coordinating schedules with clients and other professionals, and confirm meetings 24 hours in advance
• Greet internal customers, clients, or prospects attending meetings and ensure meeting rooms and office are adequately prepared
• Coordinate team meetings
• Ability to use business systems and can prepare reports.
• May maintain databases, including meeting notes and presentation information.
• Business research through public and private media (or other sources as appropriate)
• Prepare reports and materials for internal and external meetings and relevant reports
• Order, prepare and maintain marketing materials
• Help plan and orchestrate small events
• Develop and maintain databases of business information
• Provide occasional back-up support to other administrative or support positions
• Communicate clearly and effectively inside and outside of the organization; respond to their requests and work with them to resolve issues and meet their needs.
• Maintain files, copies, scans and faxes
• Organize documents and correspondence in business files.

What we are looking for :

No matter who you are working with, you always show a high degree of customer service and will respond to requests in a timely, professional, and enthusiastic manner;

with satisfaction of employees, stakeholders, or clients as your top priority.

• An expert in decision making. You are adept at drawing correct and realistic conclusions and making timely decisions based on the information available.
• You are adaptable and can maintain effectiveness in reaching goals or objectives in changing circumstances, tasks, responsibilities, and people.
• You have excellent organizational skills and ability to prioritize multiple tasks
• You love to plan and organize and will devise a course of action for themselves and others to accomplish a specific goal while managing time and resources to meet deadlines and expectations.
• You are comfortable with data gathering and analysis and are effective at collecting, consolidating, and using relevant information.
• You know how to show discretion and can be trusted to handle confidential information appropriately
• You won’t let unfished items stay unfinished, and are relentless on following-up outstanding items and will anticipate future needs
• You’re not a one-person show, you like to be part of something bigger and enjoy teamwork , being a productive member of a cohesive group working toward a common goal and contributing to effective team dynamics is something that comes naturally.

Experience :

5+ years of mid to high level support of an executive or high functioning team.

Education / Licenses / Certifications :

• Bachelor’s Degree or equivalent work experience is a plus
30+ days ago