Position Description
The office manager position is a regular full-time exempt 12-month yearly function which reports to the Director of the Graduate Counseling Program.
Qualifications
- Excellent attention to detail
- Excellent written and verbal communication skills
- Strong interpersonal skills
- Experienced with Word, Excel, and has the ability to master management systems
- Strong technology skills
- Strong organization and time management skills
- Works collaboratively and cooperatively with others
- Ability to maintain confidentiality
- Master’s degree preferred
- Not enrolled in Trevecca’s Graduate Counseling Program
Responsibilities
- Prime administrative resource for applicants, students, staff, faculty & adjuncts
- Office liaison to other university departments (i.e. Financial Services, Admissions, ITS, Marketing, Maintenance)
- Maintains applicant and current student records in management systems
- Assists with accreditation assessments
- Tabulates FTE Data semester reports
- Monitors registration, grades, and academic status of students
- Co-creates / updates semester schedules, prospective class offerings, and projected class dates with director
- Prepares and facilities comprehensive exit exams
- Manages contracts and pay authorizations for master’s and doctoral faculty, adjuncts, dissertation committees
- Hires and supervises student worker(s)
- Manages interview schedules for applicants
- Determines admissions decisions with director
- Updates materials and presents at new student orientation with director
- Works directly with the Graduate School (GRAE) ensuring admissions records are updated
- Manages course and program evaluations
- Maintains program and faculty SharePoint Communication Sites and Graduate Counseling Program webpages
- Schedules rooms and other facilities needed for classes / events; secures reservations as needed (i.e., for a special speaker, catering for an event, etc.).
- Submits check requests and expense reports
- Records minutes for Graduate Counseling program meetings
- Works with the Coordinator of Disability Services as needed
- Maintains inventory of office supplies (supplies can include assessment materials, desk copies for instructors, office supplies, etc.)
- Updates program forms and other documents as needed
- Assists as needed at Commencement each spring semester.
- Performs all other duties and responsibilities as requested by director.
Interested parties who are in agreement with the mission and values of Trevecca Nazarene University should send a current resume and application (
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