Finance Specialist I

Position Summary :

IEM is seeking a dedicated and detail-oriented, Full Time Finance Specialist I (FS I) , to assist in the financial management and reporting of IEM’s Energy Program Management and Monitoring services.

The FS I will support the administration, monitoring, and compliance with federal regulations and reporting requirements for state and local energy grant and rebate programs.

Primary Location :

• Several states, including CA, with potential for additional locations.
• Hybrid work schedule : remote and in-office, based on business needs (1-5 days per week).
• All remote work environments require the ability to maintain minimum Internet speeds of 25 Mbps upload and 3 Mbps download, as well as a ping rate of 100 ms or less during working hours, regardless of the type and number of devices using your Internet connection.

You must also have account privileges and access to your Internet service provider account during working hours for the purposes of maintaining the Internet connection, if needed.

Travel Requirements :

Travel may be required for work assignments or meetings.

Essential Functions :

Financial Process Management Assist in managing financial processes, ensuring compliance with federal payment procedures, eligible costs, procurement, and grant program administration, with supervision.

Help prepare and update financial management policies, procedures, and process maps.Assist in financial reporting, program closeouts, and cash management processes.

Risk and Internal Control Activities Assist in evaluating and documenting internal controls and financial management practices, with supervision.

Help prepare risk and control matrices under supervision.

Financial Management and Reporting Assist in financial analyses, budgeting, forecasting, and variance reporting.Monitor expenditures to ensure alignment with budgets and program plans, with supervision.

Assist in preparing and submitting financial reports to federal agencies and stakeholders.

Payment / Draw Fund Disbursement Coordination Assist in reviewing client draws and ensure compliance with guidelines, under supervision.

Help maintain invoice checklists for each subrecipient agreement.

Financial Technical Assistance Assist in providing support and guidance on required financial management practices and programmatic financial and performance reporting on federal obligations, with supervision.

Assist in training stakeholders on payment request processes.Help develop and update financial-management training materials, electronic budget tools, and financial-reporting templates.

Additional Duties Support quality control plans, monitoring, and audits.Report any suspected fraudulent acts following established policies.

Perform other financial services duties as required to ensure program success.Participate in meetings and training sessions to stay current on best practices in grant compliance and management

Minimum Qualifications :

• One (1) + years of experience in grant financial management, preferably in energy or tax rebate programs.
• Bachelor’s degree in Accounting, Finance, Public Administration, or a related field.
• Basic knowledge of federal financial management for grants and tax rebates, particularly in energy programs.
• Strong analytical and communication skills, with the ability to work with supervision.
• Commitment to ethical standards and transparency in grant administration.

Preferred Qualifications :

• CPA, Internal Auditor, or relevant credential.
• Experience with one or more of the following programs : Energy Efficiency Revolving Loan Fund Capitalization Grant ProgramEnergy Efficiency and Conservation Block Grant ProgramGrants for Charging and Fueling InfrastructureHome Efficiency Rebates ProgramHome Electrification and Appliance Rebates ProgramNational Electric Vehicle Infrastructure (NEVI) Formula Program and Efficient Codes Implementation Grant ProgramPreventing Outages and Enhancing the Resilience of the Electric Grid Formula Grants to States and Indian TribesState Energy Financing Institutions (SEFI) Supported ProjectsSolar for All ProgramTraining for Residential Energy Contractors Grants
• Experience preparing and submitting reports to federal agencies
• Experience with the Department of Energy’s PAGE system or other systems like HUD DRGG, or FEMA Grant Portal.
• Experience developing financial management policies, producing financial reports, and evaluating internal controls

Benefits and more :

• Starting salary based on location and experience : $50,000 - $65,000
• 10 paid holidays
• Vacation pay
• Sick pay
• 401 (K) plan with matching
• Company paid STD and LTD

Why Join IEM :

We are a woman owned company that embraces teamwork, collaboration, flexible performance, actionable solutions, and integrity / ethics.

Our work touches everyone. We produce results that matter. Results that save lives join us while we build a safe, secure, and resilient world.

Our culture :

IEM believes in the greater good and it is our commitment to attract those who have excellent technical skills, creative minds and innovative ideas to keep propelling us forward.

IEM is an Equal Opportunity Employer including Vets and Disabled :

We are an Equal Employment / Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact Human Resources and let us know the nature of your request and your contact information.

Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from Human Resources.