AP Specialist

Job Description

Job Description

Accounts Payable Specialist-Hiring Immediately! (Onsite)

Job Duties :

The Accounts Payable (AP) Specialist is responsible for ensuring the timely and accurate payment of invoices while adhering to internal control procedures.

This role involves processing vendor invoices, matching them to purchase orders, verifying payment authorizations, entering data into the computer system, and generating payments.

The AP Specialist will also maintain all AP-related files, prepare reports, and provide statistical information as directed.

In this role, you will :

• Follow three-way match procedures (PO, Receipt, and Invoice) to ensure accuracy.
• Invoice Processing : Process invoices, expense reports, and other charges for assigned locations. Verify payment authorization and signatures.
• Payment Generation : Generate checks, attach invoices, mail payments, and file company records.
• Vendor Relations : Maintain vendor relationships by responding promptly and appropriately to inquiries and issues.
• Issue Resolution : Resolve invoice issues, coordinate with purchasing or suppliers directly, and respond to calls regarding payable issues.
• Audit Readiness : Contribute to audit readiness by maintaining accessible documentation and accurate records.
• Data Maintenance : Maintain selected data systems including supplier information. Enter invoice information into software programs and assign to proper budgetary and vendor accounts.
• Reporting : Prepare regular, periodic, and special accounting reports as requested.

Experience and skills required :

• Minimum of 2 years in an accounts payable or accounting clerical role within a manufacturing accounting department.
• Computer Skills : Proficient in Microsoft Office Suite.
• Communication : Strong verbal and written communication skills.
• Continuous Improvement : Understanding of basic tools and concepts of continuous improvement.
• Organizational Skills : Essential for efficient task management.
• Problem-Solving : Ability to identify, communicate, escalate, and solve issues as they arise.

Hourly Pay : $29-$38 HR

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.