Payroll Coordinator/Accounting Specialist

Payroll Coordinator / Accounting Specialist

Country : United States

City : Portland

State : Maine

Location : Office South Portland

Department : Finance

Sappi North America

The following information aims to provide potential candidates with a better understanding of the requirements for this role.

Sappi North America, headquartered in Boston with corporate offices in Portland, Maine, is a subsidiary of Sappi Limited, a global renewable resource company that uses every part of the tree to make sustainable woodfiber products.

With over 12,000 employees and operations in seven countries, we serve customers worldwide. Our diversified businesses include Packaging, Specialty and Graphic Papers and Dissolving Pulp, offering premium products for various industries.

From cosmetics packaging and food industry barrier papers to textiles and the clothes you wear, Sappi’s solutions are vital to the future of sustainable alternatives to plastic and other fossil fuel-based products.

Overview :

The Payroll / Accounting Specialist is a key part of the Corporate Payroll group and supports the processing of all hourly and salary payrolls for all company locations.

The position closely interacts with Corporate and Site Human Resources contacts, site Payroll departments and salary and hourly employees and / or their supervisors as necessary to ensure accurate payroll processing.

This position requires a high degree of confidentiality, accuracy and urgency with excellent interpersonal skills and communication skills.

Depending on available capacity, the role will also provide accounting and administrative support to other areas of Shared Financial Services as needed, such as Accounts Payable and Accounts Receivable.

Responsibilities :

Process all payroll changes and edit time relating to hourly and non-exempt employees for the accurate processing of all straight time, overtime and holiday pay.

Must be knowledgeable regarding company pay policies and labor contracts. Confidentiality is essential.

Close interaction with Corporate and Site HR, site Payroll departments, external parties and agencies. Will interact with salary and hourly employees.

Requires excellent interpersonal and communication skills and discretion.

Evaluate pay discrepancies and process adjustments accordingly. Determine necessity of canceling or reissuing paychecks and / or direct deposits and prepare corrections to earnings figures.

Must be able to explain pay standards and use discretion when working with employee pay problems.

Prepare and distribute routine reports for use by payroll and other departments. Process weekly and monthly payments for union dues as well as performing the necessary reconciliations, weekly railroad tax payments and weekly garnishment reconciliations.

Qualifications

• Bachelor’s Degree preferred
• Fundamental Payroll Certification a plus
• Minimum of 1-3 years of experience within the payroll function; preferably a manufacturing environment.
• Experience in a union environment and experience with 2500+ employee payroll is preferred.
• Experience supporting a centralized financial function
• Strong interpersonal and communication skills
• Possesses strong problem-solving skills and basic accounting skills
• Ability to perform in a high-demand, time-sensitive and confidential environment
• Able to work effectively in a team environment
• Experience with ADP Enterprise a plus
• Has strong computer skills including the ability to effectively use tools such as Microsoft Office required; experience with SAP is desired

Salary is determined by a number of factors including the value of the job to the organization, market forces, internal equity and skills brought to the job.

Sappi provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

In addition to federal law requirements, Sappi complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

ABOUT SAPPI

Sappi is a leading global provider of everyday materials made from woodfibre-based renewable resources. As a diversified, innovative and trusted leader focused on sustainable processes and products, we are building a more circular economy by making what we should, not just what we can.

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