Junior Payroll Administrator New Hoboken, NJ

Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands.

We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences.

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As a part of The Brandtech Group , we're at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work.

Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results.

About the role :

We're hiring a Junior Payroll Administrator to support our Senior People Operations Partner with a number of projects and the processing of payroll and benefits administration.

The Junior Payroll Administrator will work closely with the People team (Human Resources & Talent Acquisition), Finance as well as our HRIS for processing our semi-monthly payroll for our US and Canada employees.

What you will be doing :

• Create and process the company’s payroll, including verifying time-cards, calculating wages, and ensuring timely payment to employees.
• Maintain accurate and up-to-date payroll records, including new hires, terminations, leaves, and changes in employee information.
• Review and reconcile payroll reports to ensure accuracy and resolve any discrepancies and errors.
• Ensure payroll registers and schedules are submitted on time for approval.
• Maintain Payroll schedule calendars and notifications.
• Troubleshoot with US and Canada payroll provider as needed.
• Maintain payroll files and provide Finance with reports as needed.
• Collate information on the above process, and create an accurate and efficient filing system.
• Manage the monthly reconciliation of benefits deductions, 401k and RRSP and the impact of those changes on employees along with the HR team.
• Support the month-end and year-end closings process by preparing necessary payroll reports and reconciliations.
• Understand and follow Federal and State regulations as it pertains to payroll compliance including State and Local tax jurisdiction, Parental Family Leave, and other state and federal mandated programs.
• Maintain employee confidence and protect the payroll operation by keeping information strictly confidential.
• Work with the People Team on questions and report requests.
• Enroll employees in retirement plans.
• Assist employees with payroll related inquiries and resolve any issues in a timely and professional manner.
• Support onboarding, I-9 verifications.
• Responsible for mail distribution (electronically).
• Participate in payroll-related audits and provide required documentation and explanation if needed.

What you need to be great in this role :

• Bachelors Degree (or equivalent) specialized in Accounting, Finance, Business Administration or Human Resources.
• Experience with Excel (competent with managing, reviewing & analyzing data, ideally you will have experience utilizing VLOOKUP & challenging data) and payroll systems such as Paychex or ADP.
• High attention to detail to ensure error-free payroll processing.
• Strong organization skills and ability to multi-task.
• Demonstrable experience within a payroll function.
• Basic understanding of payroll taxes and other regulatory requirements.
• At the time of this posting, the base salary for this position may range from $60,000 - $65,000. Individual compensation varies based on job related factors, including location, business needs, level of responsibility, experience, and qualifications.

The range listed is just one component of OLIVER’s total compensation package.

Our values shape everything we do :

Be Imaginative to push the boundaries of what’s possible.

Be always learning and listening to understand.

Be actively pro-inclusive and anti-racist across our community, clients and creations.

OLIVER, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected.

All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws.

OLIVER has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.

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