Administrative Assistant with Government Experience Hybrid

Job Title : Administrative Assistant

The following information aims to provide potential candidates with a better understanding of the requirements for this role.

Benefits :

• Dental insurance
• Health insurance
• Vision insurance

Minimum Education and Experience :

A minimum of a high school diploma is required. A minimum of four (4) years of experience performing administrative duties is required.

At least two (2) years of experience gained through employment with a contractor is desired. Knowledge of and experience with systems and / or procedures is desired.

Examples of systems include records management, SharePoint or similar, information systems, human resource information systems, correspondence systems, travel systems and payroll systems.

Ability to communicate in English both orally and in writing. Proficient in various types of Information Technology resources such as Microsoft Office Suite products.

Responsibilities :

• Arranging Appointments, Conferences, and Meetings : The Contractor shall assist with scheduling meetings, arranging appointments, conferences, and meetings with internal FHFA employees and members of the private sector.
• Upon request, the contractor shall provide assistance to executives, management and staff during meetings to include, but not limited to : arranging and coordinating logistics;

recording meeting minutes; and providing in-meeting logistical support.

Answer Telephone Calls : The contractor shall answer telephone calls and route to the appropriate staff member as necessary.

All calls shall be answered in a professional and courteous manner as soon as they are received. The contractor shall respond to basic inquiries and redirect calls as necessary based on the needs of the caller.

Receive and Coordinate Official Visits : The contractor shall receive visitors when required and direct them to the appropriate location or staff member.

Aid executives, management, and staff in submitting and completing visitor access requirements for official meetings and office visits.

Create and Edit Documents : Upon request, the contractor shall create basic, non-technical documents using appropriate word processing software.

These documents may include, but are not limited to, form letters, memoranda, speeches, and reports. The contractor shall also edit office documents as requested.

• Records Management : The Contractor shall provide support to executives, management, and staff to aid in the proper declaration, management, and disposition of Agency records in accordance with FHFA’s Records Information Management (RIM) policy.
• Maintain Office Supplies : The Contractor shall monitor office supplies in the designated location for executives, management and staff and reorder and restock as necessary.
• Maintenance and Use of Office Equipment : The Contractor shall monitor all office equipment and contact the appropriate staff or service personnel when problems arise.
• Faxing / Photocopy Documents : Upon request, the Contractor shall fax and / or photocopy documents for BOB or other required staff.
• Process Mail : The Contractor shall, upon request and requirement, receive, sort, distribute, redirect, and forward incoming mail.
• Assist with Travel Arrangements : The Contractor shall assist in the preparation of travel arrangements and related documents.
• Assist with Training Requests : The contractor shall assist executives, management and staff with the preparation, submission, and approval of training requests.
• Timekeeping : The Contractor shall monitor / input required timecard data for payroll processing and verify data entry for accuracy and timely submission.

Flexible work from home options available.

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Remote working / work at home options are available for this role.