Assistant Director, Gift Planning, Organizations, Sciences, and Engineering

Job Description :

Reporting to the Associate Vice President (AVP), GPOSE, conducts a variety of high-level essential, fundraising-related projects for GPOSE development efforts, including prospect management and tracking;

database management; preparing prospect briefs and strategy documents; event planning and staffing; and communications directed at alumni, volunteers and friends.

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Tracks and maintains status of GPOSE campaign initiatives, including refreshing prospects lists, updating case statements / vision documents, and preparing overview items that capture campaign priorities at a high level.

Keeps up to date a list of top GPOSE funding priorities, including a file of descriptive white papers, case statements and proposals for each priority.

• Prepares materials and creates internal presentations for the AVP in advance of leadership meetings to report the status of science campaign priorities, prospect trackers, strategy documents, and progress on proposals.
• Assists with prospect development and management of AVP's portfolio.
• Assists AVP in development efforts for the newly launched Polsky Deep Tech Ventures, including qualifications, developing giving opportunities, and collaborating with campus partners to realize gifts.
• Works closely with GPOSE's five Directors of Development, as well as GPOSE's development writer, other team members, and departments leaders, to ensure funding priorities and strategies are aligned across the organization.
• Tracks prospect progress for key priorities within the Sciences and Engineering and assists with follow up items, including arranging on-campus meetings, prospect research, and coordinating with internal stakeholders.
• Liaise with Central Prospect Research and Prospect Management for all needs within the GPOSE team.
• Collaborates with colleagues University-wide to identify new prospects and track the prospect pool.
• Establishes and maintains donor records and accounts, including visit records, in the ARD Salesforce CRM system and prepares custom and ad hoc reports, spreadsheets, graphs and charts.
• Manages the briefing process by working directly with fundraisers, prospect research staff and other colleagues University-wide.

Manages project timeline for briefing requests and delivery.

Manages the stewardship and acknowledgment process for gifts to GPOSE from prospects engaged by the AVP and other prospect managers.

Builds relationships with administrators, faculty and staff that spend these funds.

• Maintains a consistent and timely cycle of regular, custom and ad hoc reporting to donors engaged by the AVP and EVP.
• Collaborates with leadership in the creation, planning, implementation and follow-up for local and regional events for prospective and current donors of GPOSE.

Tracks event outcomes as they relate to giving and engagement.

• Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
• Has a moderate / solid understanding of fundraising operations for a school or department of the University. Identifies budget requirements and staffing needs on a project or event basis.
• Has a moderate / high level of authority in drafting informational and marketing materials for review for assigned programs.

Assists in developing support materials for specific fundraising activities.

Performs other related work as needed.

Preferred Qualifications

Education :

• Bachelor's degree.
• Graduate degree.

Experience :

• Minimum two years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales, or similar professional work experience.
• Prospect management, research and / or other advancement services

Technical Skills or Knowledge :

Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system and the Microsoft Office Suite.

Preferred Competencies

• Act with integrity, professionalism, and confidentiality.
• Work collegially and collaboratively in a fast-paced team setting.
• Self-motivated and take initiative.
• Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write well with a strong commitment to customer service.

Working Conditions

• This position has a hybrid work schedule which includes weekly in-office presence.
• Travel to campus and / or non-campus locations for University business.
• Attend and help with weekend and evening events as needed.
• This position is located in Hyde Park at 5235 South Harper Court. Standard office environment.

Application Documents

• Resume / CV (required)
• Cover Letter, addressed to Hiring Committee (preferred)

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