Payroll Coordinator

Responsibilities

Payroll Coordinator

$24.00 - $27.00 Hourly

General summary of duties : This position is responsible to coordinate, track and document all aspects of timekeeping for NCTI, IHM, College of Emergency Services, and GMR Learning locations.

As well as to prepare, review and analyze various payroll reports.

Supervisor : National Manager of Business Administration

Duties include but are not limited to the following :

Job responsibilities and knowledge

• Collect and enter timesheets. Reconcile timesheets against staffing calendars.
• Process incoming preceptor payments.
• Receive, verify, and update work schedules in Kronos.
• Reconcile all timecard exceptions, such as missed punches, late punches, early punches, overtime, etc.
• Perform PTO audits on individual employees, as needed.
• Process Vendor check requests.
• Calculate and prepare all manual check request forms and forward to Time & Wage Supervisor for approval.
• Distribute / mail physical checks to employees, as necessary.
• Understand commonly used payroll concepts, practices, and procedures, including FLSA and overtime laws, as well as how to calculate FLSA rates and overtime pay.
• Complete bi-weekly labor audits, per program; identify variances between actual labor expense versus budget; report ratio discrepancies.
• Conduct simple analysis and produces various types of ad hoc reports as requested.
• Gather payroll data for inclusion in financial statements and month end reporting to include payroll reclassifications.
• Meet all payroll processing deadlines.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Address employee pay-related questions or concerns
• Perform other duties as assigned.

Communication

• Establishes and maintains positive working relationships within the organization based on experience and feedback obtained during the year.
• Utilizes tact and appropriate problem-solving process when dealing with issues identified.
• Relays concerns and initiates problem solving in a timely manner.
• Interacts positively with staff members, and faculty.
• Uses discretion and maintains confidentiality regarding sensitive wage information.

Fiscal responsibility

• Executes job duties to achieve optimal productivity and efficiency.
• Demonstrates an appreciation of cost factors in the routine performance of duties; maximizes cost efficiency; implements resource management strategies.

Problem solving

• Responds and adapts to changing expectations and reprioritizes as necessary.
• Assumes responsibility for effectively addressing issues and solving problems.
• Demonstrates good judgment in handling situations not covered by written or verbal instructions.
• Cooperates with intradepartmental problem identification and solutions.

Knowledge, skills & abilities

• Ability to communicate clearly and concisely, both verbally and in writing.
• Ability to work with other employees, supervisors, and external parties.
• Ability to maintain confidentiality of privileged information gained as result of job functions.
• Ability to work independently and under pressure.
• Demonstrates accuracy and proficiency in use of computer and software programs used by the organization.
• Ability to establish and maintain long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.

Experience :

• Experience with payroll / timekeeping functions preferred.
• Two years of experience in an administrative position and strong data entry functions.
• Intermediate to advanced MS Excel.

Our Benefits

MEDICAL - GMR offers four different plan options, allowing you to select the right option for you and your family. Our plans cover the full cost of preventive services and include in-network prescription drug coverage.

Our high-deductible plans allow you to open and contribute to a tax-advantaged Health Savings Account (HSA). We also offer Health Care and Dependent Care Flexible Spending Accounts (FSAs), allowing you to set aside tax-free dollars for certain expenses.

RETIREMENT - We offer a 401(k) retirement plan to eligible employees and a company match of 50% of your contributions, up to 8% of your compensation continued.

For certain employees who face 401(k) contribution limitations due to higher income levels, we also offer a deferred compensation plan and match.

We also offer financial counseling through our Employee Assistance Program and retirement plan vendor.

VISION - Our two vision plan options cover exams, lenses and frames, and contacts in lieu of eyewear.

TELEMEDICINE - GMR provides a telemedicine benefit through Teladoc for our employees and their dependents. Teladoc offers convenient phone and video care for many medical conditions for a low, fixed copay.

DENTAL - We offer two dental plans, including a plan that covers orthodontics.

SURVIVOR BENEFITS - GMR provides company paid Life and Accidental Death & Dismemberment (AD&D) Insurance. In addition, we offer an option to buy additional coverage for you, your spouse and your children at affordable rates.

INCOME PROTECTION - We offer company paid short-term and long-term disability insurance to protect a portion of your income in case of disability or extended illness.

VOLUNTARY BENEFIT OPTIONS - We offer a variety of other optional benefits including financial wellness services, legal coverage, identity theft protection and more.

The benefits listed apply to most core non-union positions. Union position benefits are dictated by their specific Collective Bargaining Agreement.