GENERAL DESCRIPTION / PRIMARY PURPOSE
Under the direction of the Human Resources Manager, provides administrative support and manages the front desk operation to ensure efficient and smooth day-to-day functionality.
Provides administration support to the Finance Department.
MAJOR RESPONSIBILITIES AND TASKS / DUTIES OF THE POSITION
- Assists in the scheduling and coordination of interviews, meetings and HR events, including Adopt a Highway, Pineapple Festival, Christmas Parade, etc.
- Organize, compile, update company personnel records, and documentation.
- Provides information and assistance to staff, supervisors, and the public concerning human resources activities, processes, policies, and procedures.
- Support recruitment processes by coordinating job posting and assisting in the interview and recruitment processes.
- Assists with organizing and managing new employee orientation, on boarding, and training programs.
- Responsible for donation requests.
- Responsible for tracing safety meetings and WPS trainings.
- Assists with Puuiki Beach Park reservations, updates the master file and communicates weekly with caretakers.
- Assists Tour Store as needed.
- Provides administrative support for invoice processing.
- Set up, document, maintenance, and coordination of Dole records retention with 3rd party vendor.
- Assist with organizing and processing of payable documents after proper auditing and final verification of FAP authorization.
- Coordinates with DBS for AP batch processing, vendor maintenance, payment follow up and other vendor issues.
- Ensures the maintenance of safe and healthful working conditions for employees in accordance with company policies and programs and federal / state safety rules and regulations and participates in Dole safety programs to eliminate accidents
- Performs all the various related accounting and administrative duties as needed.
- Performs special projects as assigned.
Required Skills
JOB SPECIFIC REQUIREMENTS (KNOWLEDGE, SKILLS, ABILITY, EXPERIENCE)
- Computer skills Proficient with Microsoft Office.
- Valid driver’s license with clean abstract.
- Oral and written communication skills.
- Ability to handle sensitive information confidentially.
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