IT Project Coordinator

Our client is seeking a contract IT Project Coordinator to play a pivotal role in supporting successful IT projects and ensuring seamless coordination among team members, stakeholders, and resources to ensure successful project objectives

Location : Seattle, WA

Schedule : Hybrid; Onsite Tues / Wed / Thurs and remote Mon / Fri

Duration : 12 months

Benefits : Three insurance levels, 401K + match, sick leave, and working with a great company!

Job Responsibilities

Project Coordination :

Efficiently coordinate and manage multifaceted project activities, ensuring seamless collaboration among cross-functional team members, stakeholders, and resources.

Act as a central point of contact for project-related inquiries, fostering clear communication and timely resolution of issues to maintain project momentum.

Project Documentation and Reporting :

Develop and maintain comprehensive project documentation, including detailed project plans, timelines, and resource allocation, to provide a clear roadmap for project success.

Generate regular and accurate progress reports, milestones updates, and project status documentation for transparent communication with stakeholders.

Meeting Facilitation :

Skillfully schedule, organize, and facilitate project meetings, ensuring agendas are well-prepared, and objectives are met efficiently.

Conduct effective and engaging meetings that encourage active participation, collaboration, and constructive feedback from team members and stakeholders.

Provide regular updates to rlevant parties. Document meeting minutes, action items, and decisions.

Planning and Execution :

Assist in development of project plans, including timelines, milestones, resource allocation, and risk management strategies.

Coordinate project activities, track progress, and manage project risks and issues. Monitor project progress, identify risks, and proactively address issues.

Project Team Support :

Provide comprehensive support to the project team by coordinating tasks, facilitating communication, and ensuring smooth collaboration among team members.

Function as a liaison between team members, stakeholders, and project leadership, fostering a cohesive and supportive environment for successful project delivery.

Stakeholder Management and Communications :

Establish and maintain relationships with key stakeholders, including executives, sponsors, accountable leaders, resource managers, external partners, and team members.

Manage expectations, solve problems, escalate issues, and drive decisions. Create and help execute comprehensive change management strategies and communication plans.

Resource Support :

Support the project manager in allocating and managing resources across projects and tracking resource demand forecast and resource allocations.

Budget Tracking :

Track project budget, spending, and reforecast spending regularly throughout project lifecycle.

Continuous Improvement :

Identify areas for improvement based on lessons learned from completed projects. Foster a culture of continuous improvement, encouraging innovation, process enhancements, and lessons learned to drive operational excellence.

Education : Associate’s degree and / or equivalent work experience noted below.

Work Experience :

• 2 4 years of progressive, relevant experience in an IT Project Coordinator role is required. Experience coordinating moderately complex IT projects from beginning to end, assisting with the coordination budget, scope, schedule.
• Proficient with Smartsheets - project management, customized forms and data collection, automated workflows, and reporting capabilities.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills with the ability to effectively communicate technical concepts to both technical and non-technical audiences.

Additional Qualifications :

• Proficient understanding of project management methodologies (Agile, Waterfall, hybrid) and practices.
• Experience defining business cases, coordinating tasks, managing budgets, and communicating status under the direction of a project manager.
• CAPM (Certified Associate in Project Management) from the Project Management Institute (PMI) is highly desirable.
• SAFe (Scaled Agile Framework) certification is highly desirable.
• Experience with collaboration tools such as SharePoint.
• Basic understanding of version control systems (e.g. Git)
• Leadership skills and the ability to work effectively both independently and as a part of a team.
• Basic understanding of IT infrastructure, systems development life cycle (SDLC), and enterprise software implementations is desirable.
• Enthusiastic team player with a willingness to learn and grow in a dynamic environment.

Compensation : The estimated low and high end hourly compensation for this role is $30.00 - $42.00 per hour

This Organization Participates in E-Verify* This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.

S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.

Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

About Hansell Tierney :

Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way.

Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises.

Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients’ unique needs.