Director of Financial Aid

Please see Special Instructions for more details.

This position is open until filled.

The full job description covers all associated skills, previous experience, and any qualifications that applicants are expected to have.

With equity at the heart of our strategic plan, we strive for a future at EvCC where all staff, faculty, and students are valued, welcomed, and actively supported.

We are committed to hiring individuals who exemplify the vision, mission and core values of our institution.

This position is eligible for State of Washington Public Employee Benefits, such as Medical, Dental, Vision, Life and Long Term Disability Insurance, Retirement plans, and more.

Additionally, Everett Community College Administrative / Exempt employees accrue 16 hours of vacation for every month of service, during which the employee is in pay status for 10 or more days;

8 hours of sick leave for every month of service, during which the employee is in pay status for 10 or more days; 11 paid holidays throughout the year, plus 3 paid personal holidays.

For more benefits information, visit EvCC Benefits Page .

Notice to Applicants

Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Drug-Free Campus

In compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCC’s policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.

Safety and Security

EvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page.

This information is required by law and is provided by the EvCC Security Department.

Reasonable Accommodations and Non-Discrimination

Reasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law.

To request a reasonable accommodation, please contact Human Resources at [email protected] or 425-388-9229. For more information see : EvCC3020 : Americans with Disabilities Act policy .

Everett Community College does not discriminate based on, but not limited to, race, color, national origin, citizenship, ethnicity, language, culture, age, sex, gender identity or expression, sexual orientation, pregnancy or parental status, marital status, actual or perceived disability, use of service animal, economic status, military or veteran status, spirituality or religion, or genetic information in its programs, activities, or employment.

This position serves as the chief financial aid officer for the college. The Director is responsible for the acquisition and distribution of federal, state and local aid to eligible students as determined by appropriate standards.

Personnel responsibilities include direct supervision of classified and exempt staff working in the Financial Aid Office.

PERFORMANCE RESPONSIBILITIES :

Plan, organize, and administer financial aid programs and the financial aid office.

• Responsible for maintaining Title IV Participation Agreement with the U.S. Department of Education. Submits new programs for approval of student funding programs and ensures compliance with Title IV aid programs.
• Develops and streamlines policies, procedures, practices to improve Financial Aid services efficiency and effectiveness and compliance with federal and state regulations.
• Administer federal and state financial aid programs in a timely manner that enhances the college’s ability to recruit and retain eligible students.
• Ensure the Federal Student / Financial Aid Policy and Procedure Manual is reflective of federal and state requirements and best practices for compliance.
• Determines student eligibility for financial aid, packages awards, coordinates disbursement of funds and monitors academic progress of recipients.
• Administers Satisfactory Academic Progress (SAP) calculations and ensures students have an equitable and accessible appeals process.
• Manages funds to ensure full utilization of federal, state and institutional financial aid allocations and monitors the department’s operating budgets to promote responsible expenditure of funds.
• Manages the institutional scholarship program and coordinates the disbursement of private donor scholarships.
• Manages all federal, state and institutional recordkeeping and reporting requirements related to financial aid and scholarships.
• Provides information for and responds to federal program reviews and state audits.
• Second level Financial Aid Appeal Authority.
• Cooperates with public agencies and private organizations to coordinate disbursement of aid to students served in common.

Relationship Management

• Collaborates with the relevant stakeholders to ensure compliance and consistency regarding administration and disbursement of federal, state and institutional financial assistance.
• Communicates program information to students, staff, high schools and the community through a variety of mediums.
• Serves as a college resource for information and guidance regarding student financial assistance programs.
• Liaison to the EvCC Foundation to determine awards for scholarships.
• Complete Consortium Agreements with other schools.
• Participates in professional organizations at the local, state and regional levels.
• Supervises assigned personnel.
• Makes recommendations concerning hires or terminations, as necessary.
• Evaluates assigned staff, including discipline and annual review processes.
• Recommend and approve staff development for professional and support staff.

General Duties

• Oversees the creation and implementation of annual operational plans for each area of supervision.
• Serves on College committees and provides leadership to College committees as may be designated by the President.
• Leads, participates in, or coordinates projects, committees or task forces as assigned by the Vice President or the President.
• Discharges other administrative assignments, as directed by the Vice President or the President.

Minimum Qualifications :

• Bachelor’s Degree in a related field, plus three or more years of related experience OR five years of progressive experience in financial aid.
• Three or more years of progressively responsible supervisory experience.
• Experience working with automated financial aid management systems.
• Familiarity and experience completing federal reporting requirements.
• Excellent written and oral communication skills.
• Excellent presentation skills.

Preferred Qualifications :

• Knowledge of Washington State Workforce Funding Programs.
• Master’s Degree in Student Personnel Services, Business or Public Administration or a related field.
• Demonstrated experience as a community college financial aid administrator.
• Demonstrated extensive working knowledge of federal and state regulations pertaining to student financial aid and Title IV eligibility.
• Proficiency in PeopleSoft / Oracle software.

Physical Demands :

Everett Community College follows the Americans with Disability Act (ADA) and provides the following information as a guideline for applicants :

• Ability to operate office equipment.
• Ability to read and verify data and prepare various materials.
• Ability to exchange information on the phone or in person.

Work Hours :

Monday through Friday. Summer schedule may be condensed to Monday through Thursday.

Posting Date : 05 / 09 / 2024

05 / 09 / 2024

Closing Date : Open Until Filled

Open Until Filled

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