Administrative Assistant to the JCES Director

Job Title

Performs secretarial and administrative duties for the Director of Community Enrichment Services and Assistant Deputies. Responsibilities include but are not limited to typing letters, memos and reports, preparing confidential materials for the Judges, Court Administrator and Assistant Directors. Assist preparing reports and collecting statistical information for reporting. Prepares expense reports, maintains multiple calendars, schedules appointments, organizes events, acts as a liaison with other departments and agencies for special projects and daily needs of the JCES department.

Essential Functions and Responsibilities :

• Coordinate and administer the daily activities and functions of the JCES Director's office.
• Performs various secretarial and administrative support duties for the JCES Director as needed.
• Maintains strict confidentiality with sensitive information.
• Draft correspondences and documents; proof documents, reports, presentations, etc, copy and scan; prepare reports, monthly meeting packets, all staff agenda, etc.
• Responsible for answering, screening and responding to messages left on Directors phone lines. Records the JCES Voice Mail Messages during Holidays & Emergency Inclement Weather, etc.
• Perform review and analysis of special projects and keeps the director properly informed.
• Prepares and routes Court documents to appropriate parties.
• Sort, re-direct & distribute daily outside and inter-office mail coming into the JCES department. Date / time stamp all deliveries and maintain Merchandise Pick up / Delivery Log.
• Provides support staff coverage when necessary.
• Performs other duties as assigned.

Minimum Requirements :

It is the policy of The Court to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, gender, age, national origin, disability, marital status, sexual orientation, gender identity, genetic predisposition or carrier status, military or veteran status or any other protected characteristic as established by law. The Court prohibits discrimination and maintains a strict disciplinary policy, up to and including termination for violations of the EEO policy.

Applications for this posting will be accepted until 11 : 59 PM on 10 / 6 / 2025.