Sponsored Programs Manager (Grant and Contract Administrator III)(Phoenix)

Sponsored Programs Manager (Grant and Contract Administrator III)(Phoenix)

Posting Number

req19862

Department

COM Phx Campus Administration

Department Website Link

College of Medicine-Phoenix

Location

Greater Phoenix Area

Address

475 N. 5th Street, Phoenix, AZ 85004 USA

Position Highlights

Do you have experience in Pre & Post Award Grant and / or Contract Management? Are you interested in using your skills to support Clinicians and Research Faculty in Higher Education?

The College of Medicine-Phoenix seeks an innovative, results-oriented individual to join our growing team as a Sponsored Programs Manger (SPM).

This position will support a portfolio made up of research accounts. To be successful this candidate must have strong grant and contract management, intermediate budget and financial administration skills and be able to perform complex budget and financial analyses.

The SPM will be responsible for assisting with budget development and management, maintaining monthly reporting, and working with managers and staff to provide business reporting support.

This job encompasses the management of research accounts across multiple department structures to include potentially working with finance, human resources, payroll, program development and overall administrative operations of assigned departments.

Responsibilities include coordinating, standardizing, and improving research processes, policies, and procedures. The SPM will provide support and direction for admin / financial support staff and serve as a guiding authority for all research budgets within the assigned portfolio.

The SPM must be skilled in reviewing, interpreting and applying policy and procedures, managing multiple projects simultaneously, and working with short and competing deadlines.

Must possess strong analytical skills and attention to detail and be committed to excellent customer service and support for all departmental stakeholders.

The SPM is expected to perform assigned duties with minimal guidance and assistance, and to work closely with the College shared services teams.

The SPM will ensure compliance of university, state and federal policies and procedures, and will have the responsibility of maintaining the fiscal and human resource / employee integrity for assigned departments.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays;

UA / ASU / NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please visit, talent.arizona.edu.

Duties & Responsibilities

Grant and Contracting Management :

• Oversee all post-award day-to-day budget, financial, operating and reporting activity.
• Track grant revenue and expenses to meet project deadlines and terms.
• Prepare required, operational, and special budgets.
• Provide support and direction for the Finance team and serve as a guiding authority for all grant / contract budgets.
• Review monthly reporting with appropriate personnel to ensure data integrity and shifting priorities are accounted for.
• Ensure compliance of Sponsor terms & conditions and University, Federal, and State regulations.
• Work closely with Sponsor, University, Primary Investigators (PIs), and / or accountants to ensure relevant and appropriate activities are performed timely and accurately.
• Serve as a resource for PIs, lab personnel, and grant managers to answer questions regarding expenses and reporting.

Budget Management :

• Budget responsibilities include managing all funds for research (grant, contract, local, etc.) budgets, preparing monthly & quarterly financial reports, and analyzing established performance objectives and measures.
• Provide advanced level of support with the preparation and management of departmental operating budgets for research funding sources (grant, contract, local, etc.

based on trend analysis, forecasting, and guiding principles.

• Consult with Director on departmental shifts and trends associated with clinical / research budget management to include operations, reconciliations, irregular and unusual transactions, and problem resolutions on a timely basis.
• Advise department staff on financial matters when appropriate.
• Analyze research expenditures and reports for data integrity and work with accounting team to allocate expenses appropriately.
• Develop and establish procedures for the budget process and daily operations according to policies and procedures established by the university, college, and outside governing agencies.

Department Support :

• Coordinate and perform day to day operational and administrative activities in support of research programs.
• Create and oversee complex record-keeping systems and databases. Analyze complex information related to program administration, and provide the information in reports and documents to PIs.
• Work cross-functionally with departments, their leaders, and administrators in the college and in the University to move research related objectives forward.
• Interacts and maintains liaison with PIs, staff, and outside / community agencies in facilitating research program objectives.
• In collaboration with the Department Administrative Lead, manage administrative issues and financial transactions for research projects, including management of P-Card use and documentation, disbursement vouchers, subject payment initiation, etc.
• Work with University Finance Department to ensure compliance in financial policies and procedures, and to ensure the financial transactions made were compliant with UA policies and procedures.

Financial Management :

• Responsible for all financial management of research departmental accounts.
• Prepare or coordinate preparation of financial and administrative reports, and analyze and interpret statistics, financial data, and management planning data for predicting resource needs and developing long range plans.
• Review and analyze the needs of staff, capital equipment / improvements, supplies, and services for research related accounts.
• Serve as initial contact and manage the process for all research sponsored and non-sponsored projects financial contract needs, including working with University contracting services and department DO's, Deans, Department Heads, and Center Directors to ensure college financial agreements are in compliance and executed in a timely manner.

Additional duties as assigned.

Knowledge, Skills, and Abilities :

• Knowledge of accounting principles, practices, principles and procedures. to include uniform guidance.
• Skill in preparing detailed reports on a timely basis.
• Strong project management skills.
• Ability to maintain sensitivity with confidential information.
• Possess excellent written and verbal communication skills.
• Ability to multi-task in a fast-paced environment, and in a professional manner.
• In depth knowledge of and the ability to develop standard operating procedures, compliance forms, and tracking documents.
• Proficient in Microsoft Suite (Word, Excel, and Outlook).

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Five (5) years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Bachelor's degree in Business Administration or related field of study.
• At least three (3) years of higher education or government accounting and budgeting experience for research, including various fund types (recurring operating funds, gifts, grants and indirect cost revenue, auxiliary funds, etc).
• Demonstrated experience managing grants, contracts and other research agreements.
• Demonstrated experience with quality process management and improvement.
• Professional demeanor and regard for confidentiality and handling sensitive information in a discreet manner.

FLSA

Exempt

Full Time / Part Time

Full Time

Number of Hours Worked per Week

Job FTE

Work Calendar

Fiscal

Job Category

Research

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$65,687 - $85,393

Compensation Type

salary at 1.0 full-time equivalency (FTE)

Grade

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting.

The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education / training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade.

Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture.

To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum

$65687

Grade Range Midpoint

$85393

Grade Range Maximum

$105099

Career Stream and Level

Job Family

Grant & Contract Admin

Job Function

Research

Type of criminal background check required :

Name-based criminal background check (non-security sensitive)

Number of Vacancies

Target Hire Date

Expected End Date

Contact Information for Candidates

College of Medicine-Phoenix, Office of Human Resources

HR-PHX@arizona.edu

Open Date

6 / 27 / 2024

Open Until Filled

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Application : The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest : Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community.

As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies.

Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information.

As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.

Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims.

As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.