SENIOR CLERK

Definition

NOTE : We are continuously seeking qualified candidates for Senior Clerk across all City departments through this ongoing recruitment process.

Candidates who pass all qualifying phases (minimum qualification review, written examination, and / or oral interview) will advance to the hiring department who will have access to a pool of candidates to initiate the selection process.

Please note that the time frame for the recruitment timeline will vary, contingent upon when vacancies arise.

Any candidate who withdraws, fails to appear, or fails at any part of the testing process, will be subject to the 90-day waiting period for re-application for this position.

Candidates will be removed from the ongoing candidate pool six (6) months from the dates of placement in the pool.

Under direction, to perform a variety of difficult and complex clerical work; and to do related work as required.

Essential Functions

• Responsible for clerical functions requiring discretion and specialized knowledge; prepares material for typing, using independent judgment and initiative;
• types a variety of materials of considerable complexity, including technical correspondence, forms, reports, numerical and statistical reports from oral direction, rough draft, copy, notes, dictating equipment, or other source;
• reviews and edits outgoing materials for clarity, correct spelling, punctuation and grammar, proper form, and completeness;
• composes routine correspondence and reports; sets up and maintains complex filing systems; assists the public with technical questions;
• explains difficult procedures and interprets regulations; reviews documents for accuracy, including invoices, purchase orders, payroll and personnel materials;
• schedules invoices for payment within the appropriate discount period; receives money; prepares and issues receipts; makes emergency purchases;
• maintains inventory of supplies; operates a computer terminal to enter, modify or retrieve data; operate calculator, word processor and other office equipment;

may assist Police in booking, searching, and transporting prisoners.

Minimum Qualifications

Employment Standards :

Knowledge of modern office methods, procedures and equipment; English usage, spelling, grammar, and punctuation; basic arithmetic;

municipal organizations.

Ability to operate a variety of office equipment, including calculator, word processor, and computer terminal; understand and explain a wide variety of technical procedures and policies;

organize and maintain record keeping systems; establish and maintain effective working relationships with supervisors, fellow employees, and the public.

Education / Training : Two years of recent experience in responsible clerical work and high schoolgraduation or equivalent.

Ability to type accurately from clear copy at a speed of 45 net words perminute. NOTE : Additional qualifying experience may be substituted for the required education on ayear-for-year basis for a maximum of two years.

Supplemental Information

A valid California Class "C" driver's license or equivalent may be required at time of appointment.