PROGRAM OPERATIONS SPECIALIST (PROJECT/TEMPORARY)

Duties and Responsibilities

Finance Administration - 70%

• Effective July 2023, Workday is the financial system for the University of Washington.
• Responsible for faculty salary allocation, including complicated NIH salary cap applications.
• Understand and appropriately utilize multiple sources of income, including clinical trial contracts, federal grants, foundation grants, and gift accounts.
• Assure fiscal integrity and compliance with federal, state, sponsor, and institutional policies.
• Prepare budget proposals for grants, contracts, gifts, and operating funds requests.
• Maintain grant application documents for various sponsors, such as Other Support, Biosketch etc. for NIH, DOD, and stay aware of requirement changes.
• Oversee procurement, accounts payable and accounts receivable for the entire team.
• Oversee budget reconciliation and perform budget closeout and reporting processes.
• Provide regular financial reports for investigators and administration; create budget expenditure reports for individual projects, and overall budget projections for the group.
• Work with the GU Clinical Research Director and Research Manager to develop long-term strategic objectives.
• Issue and manage sub awards.

Administration and Personnel Management - 30%

• Hire and supervise operations and administrative staff; responsible for all HR matters including promotion, performance evaluation and corrective action.
• Serve as the liaison between the program and UW Human Resources to resolve personnel issues.
• Oversee faculty recruitment, appointment, and promotion processes.
• Assist with visa applications.

Lead Responsibilities

Serve as Program expert on post award financial management, UW and State Policies, and compliance.

Required

• Bachelor's Degree in Accounting, finance or business, or related field.
• Minimum two years’ experience in post award financial management.
• Ability to work effectively and efficiently in a group environment.
• Exceptional organizational and customer service skills.
• Strong written and oral presentation skills.
• Ability to communicate effectively with all levels of faculty, management and clinical research staff.
• Advanced computer-use skills, such as Excel, and ability to learn new systems quickly and comprehensively.
• Ability to work independently and make decisions as necessary.
• Ability to manage multiple priorities and to coordinate projects in a complex organization.
• Must be highly organized, service-oriented, team-oriented, flexible, and resourceful.

Desired

• Three years’ experience in post award financial management.
• Prior UW fiscal experience.
• Prior experience with CTMS Oncore.
• Prior experience with Workday.
• Comprehensive knowledge of the rules of allocable, allowable, reasonable

Working Environmental Conditions

• Fast-paced office environment, with a high volume of often-complex projects.
• The work is deadline driven and requires rapid and frequent communications, not only between individuals, but also by computer and / or telephone for much of the day.
• Projects may require travel between affiliate locations to facilitate budgeting communication or training.
• Work week regularly exceeds 40 hours per week.
• The position is located in a clinical and research environment on the Fred Hutchison Cancer Center campus.
• This position requires a flexible work schedule.
• Stringent deadlines from sponsor organizations / companies to meet deadlines may require overtime including occasional evening and weekend overtime.
• Employee is expected to be on site.
30+ days ago