Billing Coordinator

The Billing Coordinator arranges, oversees, and / or performs a variety of accounts receivable and billing administration activities on behalf of the organization.

This position is the first point of contact for invoicing and payment processing.

Key Responsibilities :

All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description.

• Prepare and submit claims to insurance companies, government agencies, and other payers every day.
• Prepare and update daily billing reports.
• Prepare payment reports as they come.
• Monitor upcoming payments and report to management
• Verify with the Intake Department the client insurance eligibility and benefits.
• Coordinate with clinicians and administrative staff to ensure that all services rendered are appropriately billed.
• Apply all the payments received on Central Reach
• Track and follow up on unpaid claims and denied claims.
• Identify and resolve billing discrepancies.
• Prepare and submit monthly billing reports to management.
• Ensure compliance with all insurance and billing regulations and requirements.
• Perform other duties as assigned.

Daily Tasks

• Check CCHP checks & Office Ally portal.
• Message PS & BCBA regarding open sessions
• Check emails & google chats and help people who need help.
• Before billing check CCHP and make sure codes are the correct after-hours ones
• Check PHC sessions and make sure it has the correct codes
• Do the billing and once again double check all insurances have the correct codes.
• Save the claims to the correct folder & with the correct information.
• Print billing reports fill out the following spreadsheets :
• Request To Purchase

Bi-Weekly Task

• Make sure all hourly employees have converted sessions for the pay period.
• Check mileage 1 by 1 to ensure BTs are getting the correct mileage or remove unnecessary mileage.
• Either notify IT when payroll is ready or run it
• When working on the Billing Worksheet also create invoices at the end of the month or at the end of the Request
• Catalight invoice at the end of each pay period
• Print needed reports for Claudia.

Monthly Task

• Make sure all employees have converted their sessions.
• All saved documents from the insurances throw them out and just keep the ones from 6 months.
• Work on the monthly spreadsheets
• Employee Hours
• Indirect vs Direct
• Cost Operative
• Billing by Client
• Billing by Employee

Other Miscellaneous Task

• Apply payments for all insurances & work on denials.
• Scan EOB’s and add them to the correct folder.
• Meet with new PS, ACS, or BCBA and go over the codes and how to bill.
• Talk / meet BT’s who are having trouble with the billing and go over it one more time.
• Connect / disconnect employees from the codes.
• When a statement is received or given to me add it on QBO
• Open the mail received and work on it.

Update the following spreadsheets when needed.

• Checks Report
• Client Auth Expiration
• Marble Bridge Collections
• Service Codes

Qualifications / Requirements :

• Bachelor's degree in business administration, healthcare administration, or related field preferred.
• Minimum of 2 years of experience in medical billing or healthcare billing.
• Knowledge of insurance and billing regulations and requirements.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with electronic medical records and billing software preferred.

Licenses, Certifications

• Driver's License (Required)
• Fingerprint clearance (both DOJ and FBI)

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