Design and Records Specialist

Posting Date

10 / 23 / 24

Application Deadline

10 / 30 / 24

Pay Range

$89,000 - $127,000 annually

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

The position is not eligible for overtime compensation.

Job Type

Unclassified

Department

Facilities Management

About the Position

The Design and Records Specialist provides comprehensive support to Facilities Management leadership and staff, organizing, updating, and distributing files, drawings, and other record documents both internally and to external consultants.

This role includes facilitating the intake of closeout document packages for all completed projects and verifying compliance with FMD standards.

Responsibilities encompass conceptual floor plan test fits, schematic design, construction documents, and detailing for tenant improvement projects.

Design work will also include permit processing and interior design coordination. Additionally, the Design and Records Specialist ensures departmental compliance with state laws regarding the retention and disposition of required records.

About Us

As the landlord for all facilities owned by Maricopa County, the Facilities Management Department is responsible for the planning, design, construction, maintenance, and operations of more than 200 facilities comprised of over 10 million square feet.

Facilities Management is made up of a collaborative team that provides and performs various functions to meet the facility-related needs of all Maricopa County Departments.

Our broad range of services includes various aspects of the ongoing operations and maintenance of all County-owned facilities, management of all facility projects, and in-house design services.

Proud to Offer

Work with a greater purpose

Tuition reimbursement

Exceptional work-life balance

Opportunities for growth and development within Maricopa County

Low-cost, high-value healthcare for you and your qualifying dependents

Paid vacation, sick time, and parental leave

Extensive wellness program, including healthcare premium discounts

Employee discounts for goods and services

Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1

Learn more at Work With Us Maricopa County, AZ

We Require

Five years of professional architectural or engineering experience, including two years of project management experience in all areas of the planning, design, and construction of facility construction projects

Bachelor’s degree in Architecture, Engineering, Business Administration, or a related field

An equivalent combination of post-secondary education in Architecture, Engineering, or Business Administration, and / or job-related experience may substitute for the minimum qualifications on a year-for-year basis

Must complete a Prison Rape Elimination Act (PREA), MCSO background investigation, and TOC certification to access County detention facilities

Must possess or have the ability to obtain a valid Arizona driver’s license and have an acceptable driving record by the time of hire

We Also Value

Understanding of BOMA Floor Measurement Standards and Best Practices

Knowledge of Arizona State Library, Archives, & Public Records (LAPR) retention schedules, standards and guidance

Working knowledge and experience in researching and interpreting the International Building Codes and ANSI standards for ADA requirements

Working knowledge of the National CAD Standard and / or AIA CAD Layer Guidelines

Photoshop / graphic design experience

Experienced Revit user with template setup and management

Experience with SketchUp or other 3D modeling software

Job Contributions

Serve as the Department’s Custodian of Record responsible for the management of records and data classification throughout the records-life cycle in accordance with the Arizona State Library, Archives, & Public Records retention schedules, standards, and guidance, in coordination with the Office of Information Governance;

provide documents and records to the Office of Information Governance in response to public records requests

Manage the workflow of transferring and indexing all closed-out project electronic records into the Maricopa County central data repository;

serve as Department Data Classification Steward in support of EIT security and reporting efforts

Produce design drawings and construction document sets for all phases of design. Permit drawing sets with Planning and Development and other authorities having jurisdiction, including engineering consultant coordination when applicable

Draw test fit floor plans and schematic design options for review and approval by department leadership; layout concept floor plan overlays to test department moves and reconfigures against the actual available square footage

Maintain up-to-date FMD Master Drawings and Department Zoning Diagrams

Create bid package drawings for contractor pricing and budgetary purposes; produce construction details for tenant improvement projects, including custom details to adapt building systems and finishes to existing conditions.

Work with the Interiors team to develop finish schedules on Architectural improvement projects

Manage the Maricopa County Geographic Information System (GIS) facility locations integrative map, utilizing the current versions of ArcMap and IBM Maximo.

Synchronize data between ArcGIS and IBM Maximo Asset Management

Maintain and enforce Maricopa County Facilities Management Department CAD Standards, including layering control, title blocks templates, and details

Collect and organize close-out files and technical documentation for each construction project, including all architectural, engineering, vendor, and consultant documents, saving documents in proper formats to department drives and / or cloud storage locations

Survey existing office space conditions, measure floor plans, and check for the accuracy of floor plans on an as-needed basis

Assist O&M, Project Managers, and the Design Team with the collection and distribution of record drawings and other files for use in-house by vendors and other consultants

Other job duties as assigned

Working Conditions

Exerting up to 20 pounds occasionally, 10 pounds frequently, or negligible amounts constantly, or requires walking or standing to a significant degree

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions

Machines, Tools, Equipment, Software, and Hardware

Revu Bluebeam Plan Review Software

AutoCAD Architecture 2020 (or latest version)

IBM Maximo V7.6

ArcMap 10.4.1 (GIS)

OnBase Document Management System

Microsoft Suite

Protective Equipment Required

Standard Hard hat, safety vest, and boots

Selection Procedure

Only the most qualified candidates will be considered

Consideration will only be given to candidates who submit online applications

Candidates will be contacted primarily through email and their Workday online application profile

Must pass a pre-employment background and / or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!