Office Support Administrator II

Responsibilities

• Greets incoming guest / vendors and answers phones during normal business hours
• Package pickup / delivery
• Sorts and distributes incoming mail, prepares outgoing mail and packages
• Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.)
• Advanced typing, copying, printing, binding
• Scans / sends documents to clients, sub-consultants, and other Garver offices
• Scans documents to electronic files
• Above basic data entry in Vision (unit logs and expenses)
• Services office vehicles as needed, maintains vehicle log
• Assists with office vehicle tag renewals
• Plans, coordinates, facilitates, executes, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.)
• Assists with travel arrangements
• Ensures cleanliness of all office areas (outside of janitorial services)
• Communication with and coordination of office cleaning service and repair
• Coordinates meetings (meals, venue, AV, etc.)
• Assists with agendas, meeting minutes and may attends meetings
• May code, route, and track invoices.
• Performs other clerical or administrative duties as needed
• Prepares expense reports
• Generates documents such as letters, memos
• Generates above basic spreadsheets and presentations
• Active participant in inner-office activities (IE Garver Gives)
• The ability to bend and lift 20 to 30lbs required
• Other duties as assigned
• This is an on-site / in office position

Education / Professional Experience :

• High School diploma
• College level courses or professional certifications ( preferred )

Communication Skills :

• Possesses above basic oral and written communication skills.
• Interacts with staff, clients, sub-contractors, and the public in general.
• Customer Service
• Telephone Etiquette

Technical Skills :

• Microsoft Office Suite Proficiency
• Microsoft Teams ( preferred )
• Basic Office Equipment (phones, copier, scanner)
• Advanced Office Equipment (binding equipment, large format scanner and plotter)
• Data entry, General Computer and Data Entry

Grow With Us

Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere.

Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects. By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program;

Garver walks the talk when it comes to work-life balance.

Founded in 1919, Garver is an employee-owned multidisciplined engineering, planning, and environmental services firm with more than 1,000 employees across the United States.

Offering a wide range of services focused on aviation, buildings, construction, enterprise solutions, federal, survey, transportation, water, and wastewater, Garver sits in the top 100 of the Engineering News-Record's prestigious Top 500 Design Firms list and is consistently recognized as a best firm to work for.