BUDGET ANALYST

HPM is currently seeking a qualified person to work as a Budget Analyst within a team on pre-award and post-award grants and contracts activities, as well as assisting with the hiring and processing of Payroll.

This position will provide support to the Grants and Contracts Manager and HPM faculty and staff. The Budget Analyst will assist with managing financial activities for sponsored funds, general funds, gift / discretionary, and endowment funds.

This position aids the Sr. Grants and Contracts Analysts and the Grants and Contracts Manager.

Special Duties & Responsibilities

• SAP Transaction Processing.
• Initiate SAP transactions within all modules such as online payment requests, shopping carts, etc.
• Process online forms for independent contractor, and Payment Works.
• Prepare invoices to send to Sponsor, and process A / R documents to post checks / payments received from Sponsors / Donors.
• Process travel reimbursements for faculty, staff, and students. Prepare payroll (e-forms) and non-payroll cost transfers.
• Track documents from creation to payment and troubleshoot any problems that may occur. Serve as point of contact for questions regarding transaction policy and procedure.
• Ensure all expenses are allowable and allocable. Maintain supporting documentation for all transactions.
• Complete monthly verification and reconciliation of non-salary expenses, including matching receipts / invoices to statements, reconciling service center charges, noting any outstanding items, and following up to ensure outstanding items are resolved.
• Perform monthly reconciliations for sponsored accounts, gifts / discretionary, and endowment accounts.
• Assist the Sr GCA in monitoring the expenditure of funds throughout the life of a project following the guidelines of the sponsoring organization and the University.
• Identify budget issues, provide alternative solutions, and resolve problems with Sr. GCA and / or Grants and Contracts Manager.
• Assist Sr. GCA on sub-award / sub-contract management. Initiate Purchase Order and review and process sub-award payments.
• Clear commitments billed to award and clear any orders that will not be fulfilled to maintain accurate spending projections on all projects managed.
• Using SAP and Excel to prepare financial reports and analysis when requested (e.g., prepare detailed budget summaries monthly to review accounts).
• Assist at close out, complete financial transactions and assist with completion of financial reporting.
• Perform miscellaneous related duties as assigned.

Minimum Qualifications

• Bachelor's Degree in Finance, Accounting, Business or related field.
• One year of related progressively responsible experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Knowledge of SAP and FIBI highly desirable.
• Familiarity with University and Departmental policies and procedures.
• Essential to the position is the ability to verify that transactions are allowable, allocable, and compliant with University, Federal, and Private sponsoring agency guidelines.
• Understanding and demonstrated use of financial reporting and account reconciliation.
• Strong verbal and written communication skills; with the ability to communicate and work effectively with a broad cross-section of clients including faculty, staff, students, and administration within the JHU as well as external contacts.
• Must be collaborative with excellent interpersonal and customer service skills.
• Must be able to set and manage multiple priorities and respond quickly to changing needs and goals.

Classified Title : Budget Analyst

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Job Posting Title (Working Title) : BUDGET ANALYST

Role / Level / Range : ATP / 03 / PB

Starting Salary Range : $23.69 - $41.43 HRLY ($60,000 targeted; Commensurate with experience)

Employee group : Full Time

Schedule : Monday to Friday : 9 am 5 pm

Exempt Status : Non-Exempt

Location : Hybrid : On-site 3-4 days a week

Department name : 60004108-Health Policy & Management -CHSOR

Personnel area : School of Public Health

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